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Regular Meeting

Dates: 
Monday, July 18, 2022 - 6:30pm
 
The Transylvania County Board of Education will hold a regular business meeting on Monday, July 18, 2022 at 6:30 p.m. at the Morris Education Center, 225 Rosenwald Lane, Brevard.  The meeting is open to the public.  It will be livestreamed and may be viewed at https://www.youtube.com/user/tcsnc.
 
 
Groups audience: 
School Board

I. Opening of Meeting

Invocation

Pledge of Allegiance

Call to Order

Welcome

 

Groups audience: 
School Board

II. Business Items (including amendments and recissions):

Groups audience: 
School Board

01. Approval of Agenda

 
Strategic Priority
Reason for Consideration
Graduates Prepared for Work, Higher Education and Citizenship
 
Action
X
Excellent Educators
 
Information
 
   Healthy, Safe and Responsible Students
 
Discussion
 
Operations and Support
X
 
 

A motion is in order to approve or revise the meeting agenda for July 18, 2022.
 
 
Groups audience: 
School Board

02. Public Comment

 
Strategic Priority
Reason for Consideration
Graduates Prepared for Work, Higher Education and Citizenship
 
Action
 
Excellent Educators
 
Information
X
   Healthy, Safe and Responsible Students
 
Discussion
 
Operations and Support
X
 
 

The board of education, as an elected representative body of the school system, wishes to provide a forum for citizens to express interests and concerns related to the school system.  In order that the board may conduct an orderly meeting while providing an opportunity for input, individuals or groups may be heard by the board in accordance with policy 2310, Public Participation at Board Meetings, or policy 2300, Board Meetings (subsection D.2).  
  • Each month, the first part of at least one regularly scheduled board meeting will be set aside for citizens to address the board through public comment. 
  • A sign-up sheet will be available 30 minutes before the meeting begins for any individual or group to indicate their desire to address the board. 
  • Each speaker will receive 3 minutes to present comments.  The public comment session will not exceed 30 minutes total except by majority vote of the board.
  • The board chair will recognize speakers in the order in which they signed in.  Substitute speakers will not be permitted and speakers may not donate any portion of their time to another speaker.  If a speaker is unable to present all of his or her information within the specified time limit, the speaker may provide the board with additional information in written form.  If an unusually large number of people requests to speak, a majority of the board may decide to reduce the time for each individual or to require the designation of a spokesperson for each group of persons supporting or opposing the same positions.  At any time, the board may establish additional procedures to ensure that public comment sessions proceed in an efficient and orderly manner. 
  • Board members will not respond to individuals who address the board except to request clarification of points made by the presenter.
  • Issues involving individual personnel or student matters are confidential and, therefore, are not appropriate for the public comment session.  Concerns related to personnel or student matters should be handled as a complaint and reported to the superintendent or designee.
  • Except in cases of emergency, information received during presentations will not be acted upon at the time it is received.  It will take unanimous vote of the board members present to act on a presentation considered to be of an unusual or emergency nature at the time it is presented.
  • Disruptions by any person or persons of a public meeting will be subject to action in accordance with G.S. 143-318.17. 
  • No solicitations will be allowed during public comment.
  • The board may choose to offer a second opportunity for public comment at the end of the meeting.  Sign-ups will not be required for the second public comment opportunity.
  • If the board does not hold a regular meeting during a month, the board will not provide a time for public comment at any other meeting held during that month, unless a majority of the board votes to allow public comment at the meeting or unless the purpose of the meeting is a public hearing.
 
Groups audience: 
School Board

03. Former Students in the Military

 
Strategic Priority
Reason for Consideration
Graduates Prepared for Work, Higher Education and Citizenship
 
Action
 
Excellent Educators
 
Information
X
   Healthy, Safe and Responsible Students
 
Discussion
 
Operations and Support
X
 
 

The board wishes to thank the former students from Brevard High School, Rosman High School, and Davidson River School who are currently serving or have previously served in the U.S. Military.  The attached list of names is recognized at every meeting and read aloud twice a year in recognition of Veterans Day and Memorial Day.  Additional names will be included as they are received.
 
Public Attachments: 
PDF icon Military List 7-18-22.pdf
Groups audience: 
School Board

04. Consent Agenda

 
Strategic Priority
Reason for Consideration
Graduates Prepared for Work, Higher Education and Citizenship
 
Action
X
Excellent Educators
X
Information
 
   Healthy, Safe and Responsible Students
 
Discussion
 
Operations and Support
X
 
 

The following items are submitted for consent approval (see attachments):
  1. Minutes of the June 6, 2022 meeting
  2. Personnel report for July 18, 2022
  3. Audit contract with Carland & Andersen, Inc., for fiscal year ending June 30, 2022
A motion is in order to approve the consent agenda items.
 
Public Attachments: 
PDF icon Minutes 6-06-22.pdf
PDF icon Carland & Andersen Audit Contract FY2021-2022.pdf
PDF icon C&A Peer Review Report 2021.pdf
PDF icon Personnel Report 7-18-22.pdf
Groups audience: 
School Board

05. School Nutrition Procurement Plan Amendments

 
Strategic Priority
Reason for Consideration
Graduates Prepared for Work, Higher Education and Citizenship
 
Action
X
Excellent Educators
 
Information
 
   Healthy, Safe and Responsible Students
 
Discussion
 
Operations and Support
X
 
 

Director Janette Broda will present the Transylvania County School Nutrition Procurement Plan for 2022 for the board’s approval.  The revised plan and a one-page summary of the revisions are attached for your review.  The old procurement plan that was approved in 2020 is included as information.  Mrs. Broda will answer any questions you may have. 
 
A motion is in order to approve the School Nutrition Procurement Plan for 2022.
 
Public Attachments: 
PDF icon SN Procurement Plan 7-18-22.pdf
PDF icon SN Amendment Requests 7-18-22.pdf
PDF icon SN Procument Plan 2020.pdf
Groups audience: 
School Board

06. Technology Purchase

 
Strategic Priority
Reason for Consideration
Graduates Prepared for Work, Higher Education and Citizenship
 
Action
X
Excellent Educators
 
Information
 
   Healthy, Safe and Responsible Students
 
Discussion
 
Operations and Support
X
 
 
 
Director Chris Whitlock will present a request to purchase 275 Chromebooks within the district’s four-year rotation to replace students devices at Brevard High School.  In May, the board approved a purchase of 500 Chromebooks for BHS.  This purchase will complete the remainder of the Chromebooks needed for BHS this year.  The purchase will be made through a federal TIPS contract; therefore, an RFP is not required.  Board approval is required for purchases in excess of $90,000. The quote from Trafera is attached.  Mr. Whitlock will answer any questions you may have.
 
A motion is in order to approve the purchase of 275 Chromebooks from Trafera in the amount of $110,673.06, pending review and approval by the board attorney.
 
Public Attachments: 
PDF icon Transylvania County Schools - QTY 275 - 100e G3.pdf
Groups audience: 
School Board

07. AIG Plan for 2022-2025

 
Strategic Priority
Reason for Consideration
Graduates Prepared for Work, Higher Education and Citizenship
 
Action
X
Excellent Educators
 
Information
 
   Healthy, Safe and Responsible Students
 
Discussion
 
Operations and Support
X
 
 

Director Audrey Reneau will present the Academically/Intellectually Gifted (AIG) Plan for 2022-2025.  A copy of the 85-page plan is attached.  Mrs. Reneau will provide an overview and answer any questions you may have. 
 
A motion is in order to approve the Transylvania County Schools AIG Plan for 2022-2025.
 
Public Attachments: 
PDF icon AIG Presentation to Board 2022.pdf
PDF icon AIG Plan 2022_.pdf
Groups audience: 
School Board

08. Alternative School Modified Accountability System Option for DRS

 
Strategic Priority
Reason for Consideration
Graduates Prepared for Work, Higher Education and Citizenship
 
Action
X
Excellent Educators
 
Information
 
   Healthy, Safe and Responsible Students
 
Discussion
X
Operations and Support
X
 
 

State Board of Education policy ACCT-038 (16 NCAC 06G .0314) allows North Carolina alternative schools to participate in the state’s Modified Accountability System under one of three options as described in the attached memorandum from the Department of Public Instruction.  Local boards of education must approve an option for each alternative school under their jurisdiction and report the decision to the Division of Accountability Services by August 1, 2022.  Director Missy Ellenberger will recommend Option B for Davidson River School and answer any questions you may have. 
 
A motion is in order to approve Option B for Davidson River School to participate in the Alternative School Modified Accountability System for the 2022-2023 school year.
 
Public Attachments: 
PDF icon Alternative Accountability Model Options Memo_CE_TH_040522.pdf
PDF icon DRS Accountability Model Update 7_18_22.pdf
Groups audience: 
School Board

09. Policy: Spring 2022 Custom Updates

 
Strategic Priority
Reason for Consideration
Graduates Prepared for Work, Higher Education and Citizenship
 
Action
X
Excellent Educators
 
Information
X
   Healthy, Safe and Responsible Students
 
Discussion
X
Operations and Support
X
 
 

At the June 20 meeting, Dr. Brian Weaver presented 41 policies from the NCSBA Spring 2022 Custom Policy Updates as first-read information.  There have been no changes since that time.  Most of the policies contain only minor revisions while others have more notable changes (see below).  Three policies are recommended for recission.  One policy (6220) contains local changes in addition to the recommendations from NCSBA.  There are no new policies.  Dr. Weaver will answer any questions you may have. 
 
A motion is in order to approve the 38 policies listed below as revised and to rescind policies 2420, 2440, and 2450.    
 
Spring 2022 Custom Updates
Includes two new conflict of interest rules for board members as required by a recently enacted state law.
NCSBA has consolidated the information from old policy 2410, Policy Development; policy 2420, Adoption of Policies; policy 2440, Policy Review and Evaluation; and policy 2450, Suspension of Board Policies, to create this one comprehensive policy addressing policy development.  If the board adopts this revised version of 2410, it should rescind policies 2420, 2440, and 2450.
Recommended for recission
Language has been updated for clarity.
Recommended for recission
Recommended for recission
Section B has been revised to clarify that schools may temporarily transition to remote instruction only if permitted by law.
In addition to various other changes, Section C, which was an optional section, has been removed because most schools are not dividing their school improvement plan into two parts.  The information in old Section C has been moved to Section B and remains optional.
Includes organizational and editorial changes and a new Section H to address the new statutory requirement that child abuse and neglect information be provided to students in grades 6-12.
Updated based on the current FAA guidelines
Revision related to the COVID-19 response
In subsection A.8, the amount of Child Nutrition Program operating balance required in order to assess indirect costs to the program was increased in accordance with a change in state law.  Additional custom changes to Section B were recommended by School Nutrition Director Janette Broda.  Local changes are shown in blue.
Revision related to the COVID-19 response
In Section A, rules were added for conducting the sale or exchange of property valued at less than $30,000.  These rules may be modified but must remain designed to secure for the school system fair market value for all property disposed of and to accomplish the disposal efficiently and economically.  Also added references to the North Carolina Constitution.
Revision related to the COVID-19 response
Includes the addition of a telework option (in accordance with policy 7503, Teleworking) and clarification of when time may be made up for different types of employees.
Updated the list of authorized salary deductions, including the addition of a provision to reflect a new state law requirement for a 12-month pay option for 10- and 11-month employees.
 
Public Attachments: 
PDF icon Policy 1200_revised.pdf
PDF icon Policy 1300_revised.pdf
PDF icon Policy 1400_revised.pdf
PDF icon Policy 1500_revised.pdf
PDF icon Policy 1600_revised.pdf
PDF icon Policy 1700_revised.pdf
PDF icon Policy 1800_revised.pdf
PDF icon Policy 2121_revised.pdf
PDF icon Policy 2210_revised.pdf
PDF icon Policy 2400_revised.pdf
PDF icon Policy 2410_revised.pdf
PDF icon Policy 2420_RESCIND.pdf
PDF icon Policy 2430_revised.pdf
PDF icon Policy 2440_RESCIND.pdf
PDF icon Policy 2450_RESCIND.pdf
PDF icon Policy 2600_revised.pdf
PDF icon Policy 3102_revised.pdf
PDF icon Policy 3430_revised.pdf
PDF icon Policy 3460_revised.pdf
PDF icon Policy 4110_revised.pdf
PDF icon Policy 4240-7312_revised.pdf
PDF icon Policy 4260_revised.pdf
PDF icon Policy 4334-5035-7345_revised.pdf
PDF icon Policy 4400_revised.pdf
PDF icon Policy 4700_revised.pdf
PDF icon Policy 5070-7350_revised.pdf
PDF icon Policy 5071-7351_revised.pdf
PDF icon Policy 5240_revised.pdf
PDF icon Policy 6220_revised.pdf
PDF icon Policy 6305_revised.pdf
PDF icon Policy 6560_revised.pdf
PDF icon Policy 7430_revised.pdf
PDF icon Policy 7510_revised.pdf
PDF icon Policy 7520_revised.pdf
PDF icon Policy 7540_revised.pdf
PDF icon Policy 7550_revised.pdf
PDF icon Policy 7620_revised.pdf
PDF icon Policy 7810_revised.pdf
PDF icon Policy 7815_revised.pdf
PDF icon Policy 8320_revised.pdf
PDF icon Policy 9400_revised.pdf
Groups audience: 
School Board

10. Approval of Purchase of Metal Structure for RHS

 
Strategic Priority
Reason for Consideration
Graduates Prepared for Work, Higher Education and Citizenship
 
Action
X
Excellent Educators
 
Information
X
   Healthy, Safe and Responsible Students
 
Discussion
 
Operations and Support
X
 
 

As discussed at the June 20 meeting, the board has purchased the former Paul’s Quick Service property in Rosman in order to construct a metal, multi-use building for the Rosman High School athletics program.  The old Paul’s building will be torn down.  Attached is a memorandum from Director Alan Justice, the total anticipated budget for the project, and the low bid from Champion Buildings, Inc., for the metal structure.  Dr. McDaris and Supervisor Jason Merrill will answer any questions you may have.    
 
A motion is in order to approve Champion Buildings, Inc., as the low bidder in the amount of $70,000 for a metal structure to be constructed for the benefit of Rosman High School as presented by the administration, subject to final legal review of all contract documents.
 
Public Attachments: 
PDF icon Memo RHS Metal Structure_7-12-22.pdf
PDF icon TCS Project Budget_Paul's Store Demo and Rebuild.pdf
PDF icon Bid_Champion Buildings Inc.pdf
Groups audience: 
School Board

11. FY22 Budget Update

 
Strategic Priority
Reason for Consideration
Graduates Prepared for Work, Higher Education and Citizenship
 
Action
X
Excellent Educators
 
Information
X
   Healthy, Safe and Responsible Students
 
Discussion
 
Operations and Support
X
 
 

Finance Officer Gabi Juba will present an expenditure report and two year-end budget amendments for fiscal year 2021-2022 (see attached).  She will answer any questions you may have.
 
A motion is in order to approve the budget amendments for the State Public School Fund and the Local Current Expense Fund as presented.
 
Ms. Juba will also present four applications for state lottery funds to address the following capital needs (see attached):
 
 
Explanation
“Transylvania County Board of Education is requesting that the Transylvania County Board of Commissioners approve the attached lottery fund requests. This brings our lottery funds down to $44,341.84 and $30,280.21 in our lottery funds designated for repairs and renovations written into state law in FY22.  Once the lottery fund requests are approved, TCBOE requests the $200,000 allotted for BHS chiller as well as $20,000 from PFES K-1 Playground (they have fundraised $20,000 independently for this project) totaling $220,000, be moved to our capital repairs and replacement - system wide line, as this is a necessary line to upkeep the capital needs of our school district, and was reviewed at length at our last publicly recorded board meeting. TCBOE also requests that the $140,000 funded for BES air handlers and the $105,000 funded for BMS air handlers and boiler be moved to the RHS roof replacement project totaling $240,000 as this is a necessary repair that is not in an area of the building affected by the bond project. These transfers do not cover the roof repair at RMS for $150,000 that is necessary to fix a current leak that is not in an area to be fixed by the bond project.  We are depleting all of our other options so our capital needs can be met, so we cannot see a way to fund this project on our own.”
 
A motion (or motions) is in order to approve the four applications for North Carolina Education Lottery funds as presented.
 
Public Attachments: 
PDF icon Expenditure Report 7-18-22 (3).pdf
PDF icon Budget Amendment_STATE 7-18-22.pdf
PDF icon Budget Amendment_LOCAL 7-18-22.pdf
PDF icon BES Air Handlers.pdf
PDF icon PFE Roof Repair.pdf
PDF icon BHS Chiller.pdf
PDF icon BMS air handler and boiler.pdf
Groups audience: 
School Board

12. Superintendent's Update

 
Strategic Priority
Reason for Consideration
Graduates Prepared for Work, Higher Education and Citizenship
 
Action
 
Excellent Educators
 
Information
X
   Healthy, Safe and Responsible Students
 
Discussion
 
Operations and Support
X
 
 

Dr. Jeff McDaris will give an update on current and emerging educational issues.
 
 
Groups audience: 
School Board

13. Important Dates

 
Strategic Priority
Reason for Consideration
Graduates Prepared for Work, Higher Education and Citizenship
 
Action
 
Excellent Educators
 
Information
X
   Healthy, Safe and Responsible Students
 
Discussion
 
Operations and Support
X
 
 
 
Aug. 1
REGULAR MEETING
6:30 p.m.
MEC
Aug. 15
Regular 5-day schedule resumes
 
 
Aug. 15-16
TCS Administrators’ Retreat
7:30am – 4:30pm
PFES
Aug. 19
New Teacher Orientation
8:00am – 4:00pm
Rogow Room
Aug. 19-26
Teacher workdays
 
 
Aug. 22
REGULAR MEETING
6:30 p.m.
MEC
 Aug. 29 
 First student day 
 
 
Sept. 5
Labor Day holiday
 
 
Sept. 5
NO MEETING
 
 
Sept. 19
REGULAR MEETING
6:30 p.m.
MEC
Sept. 30
Remote learning day
 
 
Oct. 3
REGULAR MEETING
6:30 p.m.
MEC
Oct. 17
REGULAR MEETING
6:30 p.m.
MEC
Oct. 31, Nov. 1
Teacher workdays
 
 
 
 
 
Groups audience: 
School Board

14. Other Items

 
Strategic Priority
Reason for Consideration
Graduates Prepared for Work, Higher Education and Citizenship
 
Action
 
Excellent Educators
 
Information
X
   Healthy, Safe and Responsible Students
 
Discussion
 
Operations and Support
X
 
 

An opportunity will be provided for comments and/or other items from board members.
 
 
Groups audience: 
School Board

15. Closed Session

 
Strategic Priority
Reason for Consideration
Graduates Prepared for Work, Higher Education and Citizenship
 
Action
X
Excellent Educators
 
Information
 
   Healthy, Safe and Responsible Students
 
Discussion
X
Operations and Support
X
 
 
 
The board will entertain a motion to go into closed session pursuant to N.C.G.S. § 143-318.11 for the following purpose(s):  under subsection (a)(1) to prevent the disclosure of privileged or confidential personnel information pursuant to G.S. § 115C-319-321; and under subsection (a)(3) to discuss matters  protected by the attorney-client privilege. 
 
Recommended timeline for 2021-2022 evaluation process:
 
      June 20...................... Superintendent provides self-assessment to the board.
      Before July 18............ Board chair and vice chair meet with superintendent to discuss
                                          self-assessment.  Board members complete individual evaluations
                                          and return to board chair or vice chair.               
      July 18........................ Board members meet in closed session to prepare consensus
                                          evaluation.
      August 1..................... Board meets with superintendent in closed session to discuss the
                              consensus evaluation and agree upon performance goals and
                              recommendations for the next school year.
 
Groups audience: 
School Board

16. Possible Action Following Attorney Advice in Closed Session

 
Strategic Priority
Reason for Consideration
Graduates Prepared for Work, Higher Education and Citizenship
 
Action
X
Excellent Educators
 
Information
 
   Healthy, Safe and Responsible Students
 
Discussion
X
Operations and Support
X
 
 

An opportunity will be provided for possible board action following advice from the attorney in closed session.
 
 
Groups audience: 
School Board

III. Adjournment

Groups audience: 
School Board
Source URL: https://transylvania.schoolboard.net/node/6053