II. BUSINESS ITEMS (including amendments and rescissions)

Groups audience:

01. Approval of Agenda

Strategic Priority		Reason for Consideration
Graduates Prepared for Work, Higher Education and Citizenship		Action	X
Excellent Educators		Information
Healthy, Safe and Responsible Students		Discussion
Operations and Support	X

A motion is in order to approve or revise the agenda for July 22, 2024.

Groups audience:

School Board

02. Public Comment

Strategic Priority		Reason for Consideration
Graduates Prepared for Work, Higher Education and Citizenship		Action
Excellent Educators		Information	X
Healthy, Safe and Responsible Students		Discussion
Operations and Support	X

The board of education, as an elected representative body of the school system, wishes to provide a forum for citizens to express interests and concerns related to the school system. In order that the board may conduct an orderly meeting while providing an opportunity for input, individuals or groups may be heard by the board in accordance with policy 2310, Public Participation at Board Meetings, or policy 2300, Board Meetings (subsection D.2).

Each month, the first part of at least one regularly scheduled board meeting will be set aside for citizens to address the board through public comment.

A sign-up sheet will be available 30 minutes before the meeting begins for any individual or group to indicate their desire to address the board.

Each speaker will receive 3 minutes to present comments. Time will begin when the speaker reaches the podium. The public comment session will not exceed 30 minutes total except by majority vote of the board.

The board chair will recognize speakers in the order in which they signed in. Substitute speakers will not be permitted and speakers may not donate any portion of their time to another speaker. If a speaker is unable to present all of his or her information within the specified time limit, the speaker may provide the board with additional information in written form. If an unusually large number of people requests to speak, a majority of the board may decide to reduce the time for each individual or to require the designation of a spokesperson for each group of persons supporting or opposing the same positions. At any time, the board may establish additional procedures to ensure that public comment sessions proceed in an efficient and orderly manner.

Board members will not respond to individuals who address the board except to request clarification of points made by the presenter.

Issues involving individual personnel or student matters are confidential and, therefore, are not appropriate for the public comment session. Concerns related to personnel or student matters should be handled as a complaint and reported to the superintendent or designee.

Except in cases of emergency, information received during presentations will not be acted upon at the time it is received. It will take unanimous vote of the board members present to act on a presentation considered to be of an unusual or emergency nature at the time it is presented.

Disruptions by any person or persons of a public meeting will be subject to action in accordance with G.S. 143-318.17.

No solicitations will be allowed during public comment.

The board may choose to offer a second opportunity for public comment at the end of the meeting. Sign-ups will not be required for the second public comment opportunity.

If the board does not hold a regular meeting during a month, the board will not provide a time for public comment at any other meeting held during that month, unless a majority of the board votes to allow public comment at the meeting or unless the purpose of the meeting is a public hearing.

Groups audience:

School Board

03. Good News Report

Strategic Priority		Reason for Consideration
Graduates Prepared for Work, Higher Education and Citizenship		Action
Excellent Educators	X	Information	X
Healthy, Safe and Responsible Students		Discussion
Operations and Support	X

Summer Feeding Update 2024

The Transylvania County School Nutrition department served 3,983 breakfast meals, 4,812 lunch meals, and 584 snacks during the month of June. This averages to approximately 260 children per day. This is an increase of 43% breakfasts served and 8% lunch meals served compared to last summer. The opportunity to serve multiple meals to children at our open sites, through home deliveries or the option to pick up meals, has really helped our families.

Egolf Motors Back to School Bash - July 13

Egolf Motors of Brevard hosted a Back to School Bash on Saturday, July 13, with games, music, a 50/50 raffle, a fire truck, police car, ambulance, school bus, the Transylvania County Bookmobile, So Dough! Sweets & More, plus a collection of donated school supplies. Sponsors for the event included Bowman’s Custom Woodwork, Whisky Throttle Customs, Advance Auto Parts, Isaac Allen-White Squirrel Realty, Foggy Bottom Cabins, Hawg Wild, Headwaters Outfitters, Donny Cantrell-Chase Insurance, Brevard Diner, and Tidal Wave. All proceeds were designated for Transylvania County Schools. Our thanks to Egolf and the many sponsors for their generous support.

Tanya Melton Receives Regional CTE Award

Transylvania County School’s Tanya Melton recently received the 2024 CTE Curriculum and Instructional Management Coordinator of the Year Award for the Western Region. Congratulations to Mrs. Melton!

TCS Staff Attend WRESA Leadership Conference

Transylvania County teachers and leaders enjoyed two days of learning at the annual Western Regional Educational Service Alliance (WRESA) Summer Leadership Conference in June. Paige Capps, PFES Teacher; Amanda Lewis, PFES Principal; Carrie Norris, Chief Academic Officer; Sarah Reid, RHS Teacher; Nichole Cash, BES Assistant Principal; Jessica McCall, BMS Principal; and Heather McNeely, RHS Teacher, attended sessions designed to strengthen strategies and skills for school leaders.

For more good news from Transylvania County Schools, please visit us at:

Home Page: www.tcsnc.org ǀ Facebook: facebook.com/transylvania.schools

Twitter: twitter.com/transylvaniasch ǀ Flickr: flickr.com/tcsnc

Instagram: Instagram.com/transylvaniaschools ǀ YouTube: youtube.com/user/tcsnc

Smartphone App: Transylvania County Schools on Play Store and iTunes

SoundCloud: soundcloud.com/transylvaniacountyschools ǀ WSQL Radio: bit.ly/TCSYesRadio!

Groups audience:

School Board

04. Consent Agenda

Strategic Priority		Reason for Consideration
Graduates Prepared for Work, Higher Education and Citizenship		Action	X
Excellent Educators	X	Information
Healthy, Safe and Responsible Students		Discussion
Operations and Support	X

The following items are submitted for consent approval:

Minutes of the March 18, 2024 meeting
Minutes of the April 15, 2024 meeting
Minutes of the April 15, 2024 closed session
Minutes of the May 6, 2024 meeting
Personnel report for July 22, 2024

A motion is in order to approve the consent items.

Public Attachments:

Minutes 3-18-24.pdf

Minutes 4-15-24.pdf

Minutes 5-06-24.pdf

Personnel Report 7-22-24.pdf

Groups audience:

School Board

05. Technology Purchase

Strategic Priority		Reason for Consideration
Graduates Prepared for Work, Higher Education and Citizenship		Action	X
Excellent Educators		Information
Healthy, Safe and Responsible Students		Discussion
Operations and Support	X

Director Chris Whitlock will request approval to purchase 550 Chromebooks for Brevard Middle School students per the district’s four-year equipment replacement plan. The $210,777.88 purchase will leverage the NC 204A State Contract and the TIPS Technology Solutions Products and Services Contract #230105. Board approval is required for purchases in excess of $90,000. The quote from Trafera is attached. It has been reviewed by the board attorney. Mr. Whitlock will answer any questions you may have.

A motion is in order to approve the purchase of 550 Chromebooks from Trafera in the amount of $210,777.88.

Public Attachments:

Transylvania County Schools - Lenovo 100e G4.pdf

Groups audience:

School Board

06. CHDV Grant School Board Awareness Certification

Strategic Priority		Reason for Consideration
Graduates Prepared for Work, Higher Education and Citizenship		Action
Excellent Educators		Information	X
Healthy, Safe and Responsible Students		Discussion
Operations and Support	X

The North Carolina Department of Public Instruction (DPI) is applying for 2024 Clean Heavy-Duty Vehicles (CHDV) Grant funding for a new electric school bus for Transylvania County Schools. The attached certification form is a new requirement from DPI that it intended to signify that local boards of education are aware that their school system is applying for an electric school bus. Due to a very short turnaround time, the form had to be signed and returned by July 12 in order to maintain funding eligibility. Dr. Brian Weaver will review the funding process and answer any questions you may have.

Public Attachments:

Transylvania County Schools 2024 CHDV Grant_School Board Awareness Certification_signed.pdf

Groups audience:

School Board

07. 41 Confederate Lane Property

Strategic Priority		Reason for Consideration
Graduates Prepared for Work, Higher Education and Citizenship		Action	X
Excellent Educators		Information
Healthy, Safe and Responsible Students		Discussion	X
Operations and Support	X

As discussed at the June 3 meeting, property located at 41 Confederate Lane, Brevard has been declared a public nuisance and title of the property has been vested to the Transylvania County Board of Education by the Court as provided by North Carolina General Statutes. The Board has discussed that the property would not be useful for school purposes and may desire to dispose of the property as permitted by applicable law. Attached is a resolution for the board’s consideration that would declare the property surplus. By declaring the property surplus, the property could then be offered to the Board of Commissioners for acquisition. If the commissioners decline the offer, the board may authorize the superintendent to market the property for sale. Any offer for purchase would be presented to the Board for further action.

A motion would be in order to adopt the resolution regarding the property located at 41 Confederate Lane, Brevard as presented.

Public Attachments:

Surplus Resolution for 41 Confederate Ln (00119863xBC088).pdf

Groups audience:

School Board

08. Facilities

Strategic Priority		Reason for Consideration
Graduates Prepared for Work, Higher Education and Citizenship		Action	X
Excellent Educators		Information	X
Healthy, Safe and Responsible Students		Discussion	X
Operations and Support	X

Director Kerry Putman and Superintendent Lisa Fletcher will give an update on facilities and present items for information and approval.

MSS Annual Service Agreements

Building Automation Systems - $26,064.00 (information)

Fire Alarms - $11,514.00 (information)

HVAC - $141,826.27 (exceeds $90,000 threshold; requires board approval)

A motion would be in order to approve the service agreement with MSS Solutions, Inc., in the amount of $141,826.27 per year for HVAC service coverage as described in the agreement.

Quotes / Contracts

Replacement Ceiling Tiles (Districtwide) – See the attached quote from Home Depot (information and discussion)

Brevard High School Arch Repairs - See the attached 1) quote from Piper Roofing, 2) schematic, 3) engineering report, and 4) contract.

A motion would be in order to approve the contract with J.A. Piper Roofing Company in the amount of $105,717.50 for the Brevard High School arch repair and metal caping project.

Project Amendments

Dr. Fletcher will present two project amendments for Fund 4 Capital Outlay. A copy of the FY25 full capital request is attached as information.

A motion would be in order to approve Project Amendment 1 as presented. A motion would be in order to approve Project Amendment 2 as presented.

Recommendation to Hire Project Manager

Dr. Fletcher will discuss hiring a project manager to oversee the bond projects and make a recommendation to the board.

A motion would be in order to authorize the superintendent to begin the process to hire a project manager to oversee the bond-funded capital projects.

Public Attachments:

MSS Building Automation System Service Agreement.pdf

MSS Fire Service Agreement.pdf

MSS HVAC Service Agreement.pdf

Home Depot ProQuote-Ceiling Tiles.pdf

Piper Roofing Quote_BHS Arch Repairs 7-22-24.pdf

758221_Transylvania Co_Brevard H.S._Gym & Cafeteria_BEAM REPAIR SCHEMATIC.pdf

758221_Brevard HS_glulam repairs report_2024-04-10_sealed.pdf

Brevard HS Arch Repairs Contract 7-18-24.pdf

FY25 Full Capital Request County Commissioners_7-22-24.pdf

Project Amendment 1_July 22, 2024.pdf

Project Amendment 2_July 22, 2024.pdf

Groups audience:

School Board

09. Title IX Update

Strategic Priority		Reason for Consideration
Graduates Prepared for Work, Higher Education and Citizenship		Action
Excellent Educators		Information	X
Healthy, Safe and Responsible Students		Discussion
Operations and Support	X

From the Campbell Shatley Summer 2024 Advisor

The following information is current as of July 8, 2024:

The North Carolina School Boards Association is currently working on policy updates regarding pending Title IX changes; however, these recommended changes are not yet available. Last week, a preliminary injunction was issued in federal court in Kansas which may apply to most North Carolina schools. The injunction would prohibit enforcement of the new Title IX regulations and suspend consideration of many of the policy updates. At this time, we are still waiting to see what schools are impacted and what policy changes are recommended. Finally, despite the uncertainty with the new regulations, all of North Carolina remains subject to relevant Fourth Circuit decisions involving Title IX which require a case-by-case analysis based on the relevant facts.

Groups audience:

School Board

10. Important Dates

Strategic Priority		Reason for Consideration
Graduates Prepared for Work, Higher Education and Citizenship		Action
Excellent Educators		Information	X
Healthy, Safe and Responsible Students		Discussion
Operations and Support	X

July 31 - Aug. 1	TCS Administrator Retreat	2 days	Grand Olde Station, Lake Toxaway
Aug. 19 – 23	Teacher workdays
Aug. 19	Regular five-day schedule resumes
Aug. 19	New Teacher Orientation	8 a.m. – 4 p.m.	BRCC Transylvania Campus Room 160
Aug. 19	REGULAR MEETING	6:00 p.m.	MEC
Aug. 26	First student day
Sept. 2	Labor Day holiday
Sept. 16	REGULAR MEETING	6:00 p.m.	MEC
Oct. 4	Noon dismissal - students
Oct. 21	REGULAR MEETING	6:00 p.m.	MEC
Oct. 31, Nov. 1	Teacher workdays
Nov. 5	Election Day
Nov. 11	Veterans’ Day holiday
Nov. 18	REGULAR MEETING	6:00 p.m.	MEC
Nov. 27-29	Thanksgiving break

Groups audience:

School Board

11. Other Items

Strategic Priority		Reason for Consideration
Graduates Prepared for Work, Higher Education and Citizenship		Action
Excellent Educators		Information	X
Healthy, Safe and Responsible Students		Discussion
Operations and Support	X

An opportunity will be provided for comments and/or other items from board members.

Groups audience:

School Board

12. Closed Session

Strategic Priority		Reason for Consideration
Graduates Prepared for Work, Higher Education and Citizenship		Action
Excellent Educators		Information
Healthy, Safe and Responsible Students		Discussion	X
Operations and Support	X

The board will entertain a motion to go into closed session pursuant to N.C.G.S. § 115C-318.11 subsection (a)(1) to discuss confidential personnel information pursuant to G.S. 115C-319-321 (superintendent’s annual performance evaluation per policy 7805).

June 17	Superintendent provides self-assessment to the board.
Before July 22	Chair and vice chair meet with superintendent to discuss self-assessment. Board members complete individual evaluations and return to chair or vice chair.
July 22	Board meets in closed session to prepare consensus evaluation.
August 19	Board meets with superintendent in closed session to discuss the consensus evaluation and agree upon performance goals and recommendations for the next school year.

Groups audience:

School Board