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Regular Meeting

Dates: 
Monday, June 15, 2020 - 6:30pm
 
The Transylvania County Board of Education will hold a regular business meeting on Monday, June 15, 2020 at 6:30 p.m. at the Morris Education Center, 225 Rosenwald Lane, Brevard.  The board will adhere to the new remote meetings statute from the General Assembly and the Governor’s guidelines for public gatherings.  Therefore, for all remote meetings public access will not be permitted at this time.  The meeting will be conducted electronically and may be livestreamed at https://www.facebook.com/transylvania.schools/live. 
 
Any person wishing to make a public comment may email their comments to Jenny Hunter at jhunter@tcsnc.org.  Comments received by 1:00 p.m. on Monday, June 15, will be shared with the board during the meeting as appropriate within board guidelines.
 
 
Groups audience: 
School Board

I. Opening of Meeting

Invocation

Pledge of Allegiance

Call to Order

Welcome

Groups audience: 
School Board

II. Business Items

Groups audience: 
School Board

01. Approval of Agenda

 
Strategic Priority
Reason for Consideration
Graduates Prepared for Work, Higher Education and Citizenship
 
Action
X
Excellent Educators
 
Information
 
   Healthy, Safe and Responsible Students
 
Discussion
 
Operations and Support
X
 
 
 
A motion is in order to approve or revise the meeting agenda for June 15, 2020.
 
 
Groups audience: 
School Board

02. Public Comment

 
Strategic Priority
Reason for Consideration
Graduates Prepared for Work, Higher Education and Citizenship
 
Action
 
Excellent Educators
 
Information
X
   Healthy, Safe and Responsible Students
 
Discussion
 
Operations and Support
X
 
 
 
Any person wishing to address the board during Public Comment should email their comment(s) to Jenny Hunter at jhunter@tcsnc.org by 1:00 p.m. on the day of the meeting and their item will be read aloud at the meeting as appropriate within board guidelines.
 
The board of education, as an elected representative body of the school system, wishes to provide a forum for citizens to express interests and concerns related to the school system.  In order that the board may conduct an order meeting while providing an opportunity for input, individuals or groups may be heard by the board in accordance with policy 2310, Public Participation at Board Meetings, or policy 2300, Board Meetings (subsection D.2).  
  • Each month, the first part of at least one regularly scheduled board meeting will be set aside for citizens to address the board through public comment. 
  • A sign-up sheet will be available 30 minutes before the meeting begins for any individual or group to indicate their desire to address the board. 
  • Each speaker will receive 3 minutes to present comments.  The public comment session will not exceed 30 minutes total except by majority vote of the board.
  • The board chair will recognize speakers in the order in which they signed in.  Substitute speakers will not be permitted and speakers may not donate any portion of their time to another speaker.  If a speaker is unable to present all of his or her information within the specified time limit, the speaker may provide the board with additional information in written form.  If an unusually large number of people requests to speak, a majority of the board may decide to reduce the time for each individual or to require the designation of a spokesperson for each group of persons supporting or opposing the same positions.  At any time, the board may establish additional procedures to ensure that public comment sessions proceed in an efficient and orderly manner. 
  • Board members will not respond to individuals who address the board except to request clarification of points made by the presenter.
  • Except in cases of emergency, information received during presentations will not be acted upon at the time it is received.  It will take unanimous vote of the board members present to take action on a presentation considered to be of an unusual or emergency nature at the time it is presented.
  • Disruptions by any person or persons of a public meeting will be subject to action in accordance with G.S. 143-318.17. 
  • Complaints about the performance of school personnel, implementation of board policy, the quality of the educational program, or school facilities should be submitted initially for a response to the school system official responsible for the program or facility or to the superintendent.  The superintendent or designee shall make available policy 2310, Public Participation at Board Meetings, and other relevant grievance procedures to any individual or group submitting a complaint.
  • The board may choose to offer a second opportunity for public comment at the end of the meeting.  Sign-ups will not be required for the second public comment opportunity.
  • No solicitations will be allowed during public comment.
 
Groups audience: 
School Board

03. Good News Report

 
Strategic Priority
Reason for Consideration
Graduates Prepared for Work, Higher Education and Citizenship
X
Action
 
Excellent Educators
X
Information
X
   Healthy, Safe and Responsible Students
 
Discussion
 
Operations and Support
X
 
 
 
District TOY and TAOY Winners
Congratulations to Laura Smith, RMS, for being named as the Transylvania County Schools Teacher of the Year for 2020-2021, and Carri Harris, BHS, for being named as the Transylvania County Schools Teacher Assistant of the Year for 2020-2021.  The district TOY and TAOY winners were announced in a Zoom recognition ceremony on Wednesday, June 10.  Our thanks to the committee members who helped pick this year’s district winners using Flipgrid, Zoom, and a lot of heart.  Retired educators Susan Bir, Kathy Haehnel, Vera Taylor, Frances Bradburn, Sue Fox, and Molly Tartt worked together with Amber Webb and Kevin Smith to review our candidates and make the final selections.  We are so proud of Ms. Smith, Ms. Harris, and all of the TCS educators who were selected as the “best of the best” for 2020-2021.  The Teacher of the Year award is sponsored by First Citizens Bank of Brevard.
 
Student Services Person of the Year:  Hallie Moore (BHS)
Media/Technology Person of the Year:  Cameron Weaver (PFES)
Principal of the Year:  Tonya Treadway (PFES)
Rookie of the Year:  Courtney Gibson (BES)
Teacher Assistants of the Year:  Faith Stamey (BES), Carri Harris (BHS), Erika McCall (BMS), Aubrey Moore (PFES), Patricia Roman (RES), Sandy O’Rourke (RHS), and Holly Watkins (TCH)
Teachers of the Year:  Maggie McLauchlin (BES), Erica Thompson (BHS), Glenda Bingle (BMS), Jessica Williams (DRS), Emily Fields (PFES), Jessica Ammons (RES), Sara Cathey (RHS), Laura Smith (RMS), and Margaret Joseph (TCH)
DISTRICT Teacher Assistant of the Year:  Carri Harris (BHS)
DISTRICT Teacher of the Year:  Laura Smith (RMS)
 
Education Center Doors
Our thanks to Julie Roberts, Sheila Byrd, and Jill Barger for staining, sealing and painting the new entry doors and trim at the Education Center.  Thanks also to Rick Smith and Randy Shuler for installing the new doors.  We are thrilled to have the beautiful new doors! 
 
RMS Winners in Democracy Project of Transylvania
The Democracy Project of Transylvania was organized in 2017 to encourage and support civic engagement, knowledge and awareness among young people and the broader community.  Middle school students from public and private schools in the county are invited to participate in a competition each year in which they prepare and present projects focused on a central theme.  This year’s theme was “Speak Out Young Americans: How does democracy help us work together to open communication, practice good citizenship, build the community, create solutions, and shape the future”  Congratulations to the following Rosman Middle School students who took prizes in the 2020 Democracy Project competition:
 
Tristan Powell - 1st Place, Three Poems (Poetry)
Hope Cook - 1st Place, Equality (PowerPoint)
Callie Garren – 2nd Place, Speak Out Young Americans (Poster)
Alaina Curro, Catherine Stamey, and Sarah James – 3rd Place, Bullying (PowerPoint)
 
Summer Meal Program 2020
Summertime brings a break from school, but the need for good nutrition does not end when school lets out.  The Transylvania County Schools Department of School Nutrition will provide the Summer Meal program again this year to students and children in Transylvania County and surrounding communities.  This program is available free of charge to all children ages 18 and under.  It begins in June and runs through August at the following sites:
 
Location
Dates
Meals Service
Contact Number
BHS Drive-Thru
Monday – Thursday
June 15 – Aug. 31
Closed June 29 – July 3
B:  7:30a – 8:30a
L:  11:30a – 1:30p
 
885-7347
BMS Drive-Thru
Monday – Thursday
June 15 – Aug. 31
Closed June 29 – July 3
B:  7:30a – 8:30a
L:  11:30a – 1:30p
 
884-2091
RMS Drive-Thru 
Monday – Thursday
June 15 – Aug. 31
Closed June 29 – July 3
B:  7:30a – 8:30a
L:  11:30a – 1:30p
 
862-4286
TCH Drive-Thru
Monday – Thursday
June 15 – Aug. 31
Closed June 29 – July 3
B:  7:30a – 8:30a
L:  11:30a – 1:30p
 
862-4463
Champion Pool - Rosman
 
Monday – Friday
June 1 – Aug. 1
Open July 4th
L:  12:00p – 2:00p
 
884-7977
Bus Routes:  Rosman, Brevard, Pisgah Forest (see route list at www.tcsnc.org)
Monday – Thursday
June 15 – Aug. 31
Closed June 29 – July 3
Times dependent on route/location
884-7376
Community Centers:  See Off Mtn, Cedar Mtn, Sapphire, Lake Toxaway, Balsam Grove, Silversteen
(see route list at www.tcsnc.org)
Monday – Thursday
June 15 – Aug. 31
Closed June 29 – July 3
Times dependent on route/location
884-7376
 
 
For more good news from Transylvania County Schools, please visit us at:
 
Home Page:  www.tcsnc.org ǀ Facebook:  facebook.com/transylvaniaschools
Twitter:  twitter.com/transylvaniasch ǀ Flickr:  flickr.com/tcsnc
Instagram:  Instagram.com/transylvaniaschools ǀ YouTube:  youtube.com/tcsnc
Smartphone App:  Transylvania County Schools on Play Store and iTunes
SoundCloud:  soundcloud.com/transylvaniacountyschools
 
Public Attachments: 
PDF icon Good News Report_6-15-20.pdf
Groups audience: 
School Board

04. Former Students in the Military

 
Strategic Priority
Reason for Consideration
Graduates Prepared for Work, Higher Education and Citizenship
 
Action
 
Excellent Educators
 
Information
X
   Healthy, Safe and Responsible Students
 
Discussion
 
Operations and Support
X
 
 
 
The board wishes to thank the former students from Brevard High School, Rosman High School, and Davidson River School who are currently serving or have previously served in the U.S. Military.  The attached list of names is recognized at every meeting and read aloud twice a year in recognition of Veterans Day and Memorial Day.  Additional names will be included as they are received.
 
Public Attachments: 
PDF icon Military List 6-15-20.pdf
Groups audience: 
School Board

05. Consent Agenda

 
Strategic Priority
Reason for Consideration
Graduates Prepared for Work, Higher Education and Citizenship
 
Action
X
Excellent Educators
X
Information
 
   Healthy, Safe and Responsible Students
 
Discussion
 
Operations and Support
X
 
 
 
The following items are submitted for consent approval (see attachments):
  1. Minutes of the June 1, 2020 meeting
  2. Personnel report for June 15, 2020
A motion is in order to approve the consent agenda items.
 
Public Attachments: 
PDF icon Minutes 6-01-20.pdf
PDF icon Personnel Report 6-15-20.pdf
Groups audience: 
School Board

06. Technology Purchase

 
Strategic Priority
Reason for Consideration
Graduates Prepared for Work, Higher Education and Citizenship
 
Action
X
Excellent Educators
 
Information
 
   Healthy, Safe and Responsible Students
 
Discussion
 
Operations and Support
X
 
 
 
Chris Whitlock will request approval for a purchase of 700 Chromebooks and cases for the 2020-2021 school year.  This is the normal four-year rotation of replacement student devices for Brevard Middle School.  We are purchasing through a federal TIPS contract; therefore, an RFP was not required for the purchase.  The vendor selected, Trinity3 Technology, is our current vendor who handles warranty and replacement services for all of our other Chromebooks.  We will salvage all of the good Chromebooks we can from BMS and repurpose them in other places.  Board approval is required for purchases in excess of $90,000.  The quote from Trinity3 Technology is attached.  Mr. Whitlock will answer any questions you may have. 
 
A motion is in order to approve the purchase of 700 Chromebooks and cases from Trinity3 Technology in the amount of $208,109.13 for the 2020-2021 school year.
 
Public Attachments: 
PDF icon SQ 15801.pdf
Groups audience: 
School Board

07. Career and College Readiness Portfolio

 
Strategic Priority
Reason for Consideration
Graduates Prepared for Work, Higher Education and Citizenship
X
Action
X
Excellent Educators
 
Information
X
   Healthy, Safe and Responsible Students
 
Discussion
 
Operations and Support
 
 
 
 
Missy Ellenberger will give an update on the TCS Career and College Readiness portfolio.  Due to the loss of two months of regular school, the administration will recommend suspending the Career and College Readiness portfolio at this time.  The portfolio is a local requirement (policy 3460, Graduation Requirements).  Mrs. Ellenberger will discuss plans for a path forward and answer questions from the board. 
 
The board may take action to temporarily suspend the Career and College Readiness Portfolio requirement.
 
 
Groups audience: 
School Board

08. CTE Plan 2020-2021

 
Strategic Priority
Reason for Consideration
Graduates Prepared for Work, Higher Education and Citizenship
X
Action
X
Excellent Educators
 
Information
 
   Healthy, Safe and Responsible Students
 
Discussion
 
Operations and Support
X
 
 
 
On June 1, Missy Ellenberger presented the Career and Technical Education (CTE) plan for 2020-2021.  An updated strategic plan and the PRC13 document are attached.  An outline is listed below.    
 
Part I Data/ Indicators of Performance (pp. 3-29):
The data is automatically loaded from the state. Not all of the information has been uploaded as you will see; however, based on what we have, strategies have been developed to address gaps.
 
Part II Comprehensive Local Needs Assessment (pp. 30-70):
The narrative portion discusses what Transylvania CTE does well and areas for improvement, as well as strategies for making improvements.
 
Part III Local Application Narratives (pp. 72-79):
Narratives pertaining to the pathways offered by TCS, which are state approved.
 
Part IV Work Study (pp. 80-82):
Not applicable to TCS
 
Part V Budgets (pp. 83-95):
Federal PRC 017 has not been loaded by the state as of 5/28/20. However, we are told it will look similar to the 2019-2020 budget. 
State PRC 014
State PRC 013 - TCS is given 206 months of CTE employment. The budget is included as an attachment.
 
Assurances (pp. 97-108)
 
A motion is in order to approve the Career and Technical Education Plan for 2020-2021.
 
Public Attachments: 
PDF icon CTELocalApplication6.11.20.pdf
PDF icon TCS CTE PRC 013 (2020-2021).pdf
Groups audience: 
School Board

09. Safe Schools, Athletics, and Transportation Update

 
Strategic Priority
Reason for Consideration
Graduates Prepared for Work, Higher Education and Citizenship
 
Action
 
Excellent Educators
 
Information
X
   Healthy, Safe and Responsible Students
 
Discussion
 
Operations and Support
X
 
 
 
Director Alan Justice will give a report on safe schools, athletics and transportation for the 2019-2020 school year.
 
Public Attachments: 
PDF icon Transylvania County Schools Transportation, Safe Schools, Athletics SB Meeting.pdf
Groups audience: 
School Board

10. School Nutrition Bids for 2020-2021

 
Strategic Priority
Reason for Consideration
Graduates Prepared for Work, Higher Education and Citizenship
 
Action
X
Excellent Educators
 
Information
X
   Healthy, Safe and Responsible Students
 
Discussion
 
Operations and Support
X
 
 
 
The School Nutrition Procurement Plan calls for a list of goods and services that go out for bid to be provided to the board of education each year.  Invitations for Bid (IFB) are utilized if the amount of purchase is more than $90,000.  Requests for Proposals (RFP) are used when informal procurement procedures are followed for purchases under $90,000.  A summary of the bid results for the 2020-2021 school year is attached.  Director Carolyn Barton will review the bids and answer any questions you may have. 
 
A motion is in order to approve the School Nutrition bid results for the 2020-2021 school year.
 
Public Attachments: 
PDF icon SN Bid Results for 2020-2021.pdf
Groups audience: 
School Board

11. Bids for TCS Paving & RES Emergency Access

 
Strategic Priority
Reason for Consideration
Graduates Prepared for Work, Higher Education and Citizenship
 
Action
X
Excellent Educators
 
Information
 
   Healthy, Safe and Responsible Students
 
Discussion
 
Operations and Support
X
 
 
 
Norris Barger received bids on May 28 for the following projects.  The full bid tabulation is attached. 
  • BES track resurfacing
  • BMS upper drive/parking resurfacing
  • RES parking/drive resurfacing and emergency access
  • RHS paving in front of home bleachers
These projects were bid as a package to promote better pricing.  Rosman High School concrete and Rosman Elementary School emergency access were bid as alternates because of the nature of the projects.
 
Mr. Barger recommends contract awards and a proposal for funding as follows:
 
Recommendation
Base
Alt
Total
Paving -Trace & Co.
155,600.59
 38,357.45
         193,958.04
RES access - Gosnell
 67,490.00
15,525.00
           83,015.00
RHS stadium concrete - Gosnell
 35,810.00
   -  
           35,810.00
Engineering and permits
 23,340.00
   -  
           23,340.00
    Total
282,240.59
53,882.45
         336,123.04
 
    
 
Budget
    
         325,500.00
BMS locker reno budget surplus
    
            6,298.00
RHS stadium negotiated savings
    
            1,825.04
RES gate deduct (owner supplied)
    
            2,500.00
  Total funds available
    
         336,123.04
 
In order to include the alternates that were bid we would need to request from the county manager that funds be transferred within line items because the county funded us by line item. 
 
Explanation of Alternates
BMS alternate                         Upper parking lot paving
RES emergency access            Paving of access road
RHS stadium concrete             Extending concrete in front of concession stand
 
A motion is in order to approve the recommendations and to authorize the superintendent to enter into contracts and request line item budget transfers from the county manager.
 
Public Attachments: 
PDF icon Bid Tabulation.pdf
Groups audience: 
School Board

12. Bond Update

 
Strategic Priority
Reason for Consideration
Graduates Prepared for Work, Higher Education and Citizenship
 
Action
 
Excellent Educators
 
Information
X
   Healthy, Safe and Responsible Students
 
Discussion
 
Operations and Support
X
 
 
 
Norris Barger will give an update on the school bond construction projects.
 
 
Groups audience: 
School Board

13. FY21 Budget Update

 
Strategic Priority
Reason for Consideration
Graduates Prepared for Work, Higher Education and Citizenship
 
Action
 
Excellent Educators
 
Information
X
   Healthy, Safe and Responsible Students
 
Discussion
 
Operations and Support
X
 
 
 
Dr. McDaris and Mr. Barger presented the FY21 budget request at the board of commissioners’ budget workshop on June 1.  They will give an update.
 
 
Groups audience: 
School Board

14. FY21 Interim Budget Resolution

 
Strategic Priority
Reason for Consideration
Graduates Prepared for Work, Higher Education and Citizenship
 
Action
X
Excellent Educators
 
Information
 
   Healthy, Safe and Responsible Students
 
Discussion
 
Operations and Support
X
 
 
 
Each June, the board must approve an interim budget resolution in order to pay salaries and normal operating expenses for the period beginning July 1 of the new fiscal year until the final budget resolution is adopted.  The interim budget resolution for FY21 is attached.  Norris Barger will answer any questions you may have. 
 
A motion is in order to adopt the interim budget resolution for the period beginning July 1, 2020 until adoption of the 2020-2021 budget resolution.
 
Public Attachments: 
PDF icon FY21 Interim Budget Resolution.pdf
Groups audience: 
School Board

15. Superintendent's Update

 
Strategic Priority
Reason for Consideration
Graduates Prepared for Work, Higher Education and Citizenship
 
Action
 
Excellent Educators
 
Information
X
   Healthy, Safe and Responsible Students
 
Discussion
 
Operations and Support
X
 
 
 
Dr. McDaris will give an update on current and emerging educational issues.
 
 
Groups audience: 
School Board

16. Important Dates

 
Strategic Priority
Reason for Consideration
Graduates Prepared for Work, Higher Education and Citizenship
 
Action
 
Excellent Educators
 
Information
X
   Healthy, Safe and Responsible Students
 
Discussion
 
Operations and Support
X
 
 
 
The board will return to its once-a-month meeting schedule beginning in July.  Regular meetings will be held on the third Monday of the month unless otherwise noted. 
 
July 2
Independence Day holiday
 
 
July 20
REGULAR MEETING
6:30 p.m.
MEC
July 30
DRS Graduation
10:00 a.m.
(tentative)
DRS
July 31
BHS Graduation
6:00 p.m.
(tentative)
BHS Stadium
Aug. 1
RHS Graduation
9:00 a.m.
(tentative)
RHS Stadium
Aug. 2-4
TCS Administrators’ Retreat
7:30 a.m. to 4:30 p.m.
NCCAT
Aug. 10
Resume regular 5-day schedule
 
 
Aug. 10
New Teacher Orientation
8 a.m. to 3:45 p.m.
RHS Auditorium
Aug. 10-14
Teacher workdays
 
 
Aug. 17
First student day
 
 
Aug. 17
REGULAR MEETING
6:30 p.m.
MEC
Sept. 7
Labor Day holiday
 
 
Sept. 21
REGULAR MEETING
6:30 p.m.
MEC
 
 
 
Groups audience: 
School Board

17. Public Comment

 
Strategic Priority
Reason for Consideration
Graduates Prepared for Work, Higher Education and Citizenship
 
Action
 
Excellent Educators
 
Information
X
   Healthy, Safe and Responsible Students
 
Discussion
 
Operations and Support
X
 
 
 
The board will provide a second opportunity for public comment. 
 
 
Groups audience: 
School Board

18. Other Items

 
Strategic Priority
Reason for Consideration
Graduates Prepared for Work, Higher Education and Citizenship
 
Action
 
Excellent Educators
 
Information
X
   Healthy, Safe and Responsible Students
 
Discussion
 
Operations and Support
X
 
 
 
An opportunity will be provided for comments and/or other items from board members.
 
 
Groups audience: 
School Board

III. Adjournment

Groups audience: 
School Board
Source URL: https://transylvania.schoolboard.net/node/5126