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Regular Meeting

Dates:

Monday, May 4, 2020 - 6:30pm

The Transylvania County Board of Education will hold a regular business meeting on Monday, May 4, 2020 at 6:30 p.m. at the Morris Education Center, 225 Rosenwald Lane, Brevard. To protect the health and safety of all, the board will adhere to the Governor's Stay at Home limitations for public gatherings and practice social distancing. The meeting will be conducted electronically and may be viewed online at https://www.facebook.com/transylvania.schools/live.

Any person wishing to address the board during Public Comment should email their comment(s) to Jenny Hunter at jhunter@tcsnc.org by 1:00 p.m. on Monday, May 4, to have their item read aloud at the meeting as appropriate within board guidelines.

Groups audience:

I. Opening of Meeting

Invocation

Pledge of Allegiance

Call to Order

Welcome

Groups audience:

II. Business Items

Groups audience:

01. Approval of Agenda

Strategic Priority		Reason for Consideration
Graduates Prepared for Work, Higher Education and Citizenship		Action	X
Excellent Educators		Information
Healthy, Safe and Responsible Students		Discussion
Operations and Support	X

A motion is in order to approve or revise the meeting agenda for May 4, 2020.

Groups audience:

02. Public Comment

Strategic Priority		Reason for Consideration
Graduates Prepared for Work, Higher Education and Citizenship		Action
Excellent Educators		Information	X
Healthy, Safe and Responsible Students		Discussion
Operations and Support	X

Any person wishing to address the board during Public Comment should email their comment(s) to Jenny Hunter at jhunter@tcsnc.org by 1:00 p.m. on the day of the meeting and their item will be read aloud at the meeting as appropriate within board guidelines.

The board of education, as an elected representative body of the school system, wishes to provide a forum for citizens to express interests and concerns related to the school system. In order that the board may conduct an order meeting while providing an opportunity for input, individuals or groups may be heard by the board in accordance with policy 2310, Public Participation at Board Meetings, or policy 2300, Board Meetings (subsection D.2).

Each month, the first part of at least one regularly scheduled board meeting will be set aside for citizens to address the board through public comment.

A sign-up sheet will be available 30 minutes before the meeting begins for any individual or group to indicate their desire to address the board.

Each speaker will receive 3 minutes to present comments. The public comment session will not exceed 30 minutes total except by majority vote of the board.

The board chair will recognize speakers in the order in which they signed in. Substitute speakers will not be permitted and speakers may not donate any portion of their time to another speaker. If a speaker is unable to present all of his or her information within the specified time limit, the speaker may provide the board with additional information in written form. If an unusually large number of people requests to speak, a majority of the board may decide to reduce the time for each individual or to require the designation of a spokesperson for each group of persons supporting or opposing the same positions. At any time, the board may establish additional procedures to ensure that public comment sessions proceed in an efficient and orderly manner.

Board members will not respond to individuals who address the board except to request clarification of points made by the presenter.

Except in cases of emergency, information received during presentations will not be acted upon at the time it is received. It will take unanimous vote of the board members present to take action on a presentation considered to be of an unusual or emergency nature at the time it is presented.

Disruptions by any person or persons of a public meeting will be subject to action in accordance with G.S. 143-318.17.

Complaints about the performance of school personnel, implementation of board policy, the quality of the educational program, or school facilities should be submitted initially for a response to the school system official responsible for the program or facility or to the superintendent. The superintendent or designee shall make available policy 2310, Public Participation at Board Meetings, and other relevant grievance procedures to any individual or group submitting a complaint.

The board may choose to offer a second opportunity for public comment at the end of the meeting. Sign-ups will not be required for the second public comment opportunity.

No solicitations will be allowed during public comment.

Groups audience:

03. Good News Report

Strategic Priority		Reason for Consideration
Graduates Prepared for Work, Higher Education and Citizenship	X	Action
Excellent Educators	X	Information	X
Healthy, Safe and Responsible Students	X	Discussion
Operations and Support	X

Graduation 2020

Before schools were closed for the remainder of the year, the 2020 graduation ceremonies for Davidson River School, Brevard High School, and Rosman High School were scheduled to take place during the first week of June. Due to the current restrictions on large public gatherings, those ceremonies as originally planned cannot take place. However, plans are underway to provide a modified graduation event for the class of 2020. Please look for details to be announced soon on our website http://www.tcsnc.org.

Emergency Meals-To-You

Having kids out of school can cause extra stress to families. It takes extra time to shop for groceries and extra money to pay for food because kids aren’t getting meals at school. Emergency Meals-To-You is a new program that delivers—for FREE—directly to your door, kid-friendly, no-cook meals every two weeks for every child in the household ages 1-18. The program could run through September, and all children are eligible without regard to enrollment status. Emergency Meals-To-You is a partnership of the U.S. Department of Agriculture, Baylor University, the Carolina Hunger Initiative at UNC, and our school system. Applications closed today at 5:00 p.m. and Transylvania County Schools was fortunate to be one of 14 districts in North Carolina admitted into this program.

National Teacher Appreciation Week

The week of May 4-8, 2020 is National Teacher Appreciation Week. Teachers change the lives of millions of children every day, and with the abrupt end to the physical school year, our teachers have done even more to continue daily education with virtual classrooms and at home learning. All to ensure that every student has the tools they need to reach their full potential. In these challenging times, let’s be sure to show teachers our thanks and appreciation!

Educators of the Year 2020-2021

We were not able to hold the “Teacher of the Year” awards reception this year, but we certainly want to recognize and congratulate all of the outstanding educators who were selected as the “best of the best” by their colleagues for 2020-2021:

Student Services Person of the Year: Hallie Moore (BHS)

Media/Technology Person of the Year: Cameron Weaver (PFES)

Principal of the Year: Tonya Treadway (PFES)

Rookie of the Year: Courtney Gibson (BES)

Teacher Assistants of the Year: Faith Stamey (BES), Carri Harris (BHS), Erika McCall (BMS), Aubrey Moore (PFES), Patricia Roman (RES), Sandy O’Rourke (RHS), and Holly Watkins (TCH)

Teachers of the Year: Maggie McLauchlin (BES), Erica Thompson (BHS), Glenda Bingle (BMS), Jessica Williams (DRS), Emily Fields (PFES), Jessica Ammons (RES), Sara Cathey (RHS), Laura Smith (RMS), and Margaret Joseph (TCH)

Efforts are underway to select our District TOY and TAOY winners for 2020-2021. Stay tuned for more information.

National School Principals’ Day

National School Principals’ Day is observed nationally on May 1^st each year, and let’s take a moment to thank these dedicated professionals for their leadership and dedication to providing the best education possible for their students. Principals allocate financial resources, set and implement academic goals, work with state and district education officials, communicate with parents, deal with discipline issues, and work long weeks. They motivate others and help lead young people to a prosperous future. Please join us in saying “thank you” to all the hardworking principals in our schools.

National School Nurse Day

May 6, 2020 is National School Nurse Day. School nurses play an integral role in the health of students and the overall health of the schools in which they work. Nationwide, the number of students with physical and mental health conditions and students who are affected by societal issues such as living in poverty increases every year. In addition to one-on-one services to students, school nurses connect providers, parents, and communities to bolster student attendance, wellness, and learning. Please join us in thanking our wonderful school nurses for all they do every day.

School Lunch Hero Day

Friday, May 1^st was School Lunch Hero Day, a national celebration of the hard-working individuals who prepare healthy meals for our students every day. Especially now when schools are shut down, the role of our cafeteria workers is more important than ever before. The meals they prepare and deliver each week are vitally important to children in our community who do not have a secure food source. We extend our heartfelt thanks and appreciation to the entire school nutrition team for the many ways they support our county’s children and families during these challenging times.

Bright Ideas Grant from Haywood EMC

Each year, the North Carolina Electric Cooperatives organization awards more than 600 Bright Ideas grants to teachers for projects that improve classroom instruction and utilize innovative teaching methods. Our sponsoring cooperative, Haywood Electric, has invited Transylvania County teachers to apply for the grants again this year. To be considered for a grant, the proposed project must meet the following criteria:

Be reviewed and approved by your principal or supervisor
Directly involve and provide ongoing benefits to students
Seek to achieve clearly defined goals and learning objectives
Use innovative and creative teaching methods
Feature measurable results that can be evaluated upon completion

To learn more about the Bright Ideas Grant Program, visit www.ncbrightideas.com. The early bird deadline for applications is August 15 and the final deadline is September 15.

TCSEF Experiential Learning Scholarship Open for Applications

Formerly the Washington DC Close Up Scholarship, the Transylvania County Schools Educational Foundation (TCSEF) Experiential Learning Scholarship is open for applications. This scholarship has been expanded to include any learning opportunity that allows a rising high school student in Transylvania County Schools to explore a career or field of study they are interested in (e.g., NC State College of Design - Design Camp, PARI Space Camp, Camp MasterChef, Savannah College of Art and Design Summer Seminar, Economics for Leaders at Wake Forest University, etc.). The possibilities are endless! Students that will be in grades 9-12 for the 2020-2021 school year are eligible. Apply or learn more at https://docs.google.com/forms/d/e/1FAIpQLSfbiHdPxCTRePSaoviimxLWoWJyWvFLLTiqfNq_EQtmb4B3Iw/viewform.

UNC-TV Educational Programming

UNC-TV is providing students in grades 4-12 with a robust schedule of educational programs while schools are shut down. This vetted, curriculum-informed programming is available Monday through Friday, from 8am to 1pm for grades 4-8, and from 1pm to 6pm for grades 9-12 (actual times may vary, please check the weekly schedule at unctv.org/ahl). This is an evolving effort on the part of UNC-TV and NCDPI to serve the needs of North Carolina’s children. The educational programming block is available over the air on the North Carolina Channel and may be streamed live at unctv.org/athomelearning.

Brevard HIgh in U.S. News & World Report

It’s official! Brevard High School is a 2020 Best High School, based on rankings that U.S. News and World Report published on April 21, by earning a national ranking in the top 40%. U.S. News received AP and IB data directly from the College Board and International Baccalaureate, respectively, for use in the rankings. The state assessment data and graduation rates are from each state, and other data comes from the U.S. Department of Education Common Core of Data. Congratulations to the students, teachers, families, and administrators of Brevard High School!

For more good news from Transylvania County Schools, please visit us at:

Home Page: www.tcsnc.org ǀ Facebook: facebook.com/transylvaniaschools

Twitter: twitter.com/transylvaniasch ǀ Flickr: flickr.com/tcsnc

Instagram: Instagram.com/transylvaniaschools ǀ YouTube: youtube.com/tcsnc

Smartphone App: Transylvania County Schools on Play Store and iTunes

SoundCloud: soundcloud.com/transylvaniacountyschools

Public Attachments:

Good News Report 2020-05-04_revised.pdf

Groups audience:

04. Former Students in the Military

Strategic Priority		Reason for Consideration
Graduates Prepared for Work, Higher Education and Citizenship		Action
Excellent Educators		Information	X
Healthy, Safe and Responsible Students		Discussion
Operations and Support	X

The board wishes to thank the former students from Brevard High School, Rosman High School, and Davidson River School who are currently serving or have previously served in the U.S. Military. The attached list of names is recognized at every meeting and read aloud twice a year in recognition of Veterans Day and Memorial Day. Additional names will be included as they are received.

Public Attachments:

Military List 5-04-20.pdf

Groups audience:

05. Consent Agenda

Strategic Priority		Reason for Consideration
Graduates Prepared for Work, Higher Education and Citizenship		Action	X
Excellent Educators	X	Information
Healthy, Safe and Responsible Students		Discussion
Operations and Support	X

The following items are submitted for consent approval (see attachments):

Minutes of the April 6, 2020 meeting
Personnel report for May 4, 2020

A motion is in order to approve the consent agenda items.

Public Attachments:

Minutes 4-06-20.pdf

Personnel Report 5-04-20.pdf

Groups audience:

06. Resolution of Appreciation to All Staff

Strategic Priority		Reason for Consideration
Graduates Prepared for Work, Higher Education and Citizenship		Action	X
Excellent Educators		Information	X
Healthy, Safe and Responsible Students		Discussion
Operations and Support	X

At the board meeting on April 6, Chairman McCoy read aloud a draft resolution expressing thanks and appreciation to all staff members of Transylvania County Schools for their dedication and devotion to their work.

The board may take action to adopt the resolution at this time.

Public Attachments:

Resolution of Appreciation.pdf

Groups audience:

07. Policy

Strategic Priority		Reason for Consideration
Graduates Prepared for Work, Higher Education and Citizenship		Action	X
Excellent Educators		Information	X
Healthy, Safe and Responsible Students	X	Discussion
Operations and Support	X

The North Carolina School Boards Association has issued a subset of the Spring 2020 PLS Updates that includes six policies related to the COVID-19 response. Five are revisions to current policies and one is a brand new policy. The policies are introduced as first-read information; however, in light of the need to get these policies on the books quickly, Dr. Brian Weaver will recommend that the board temporarily suspend its normal two-meeting approval process and approve the policies now. Dr. Weaver will present the policies and answer any questions.

Board policy 2420, Adoption of Policies, states that policies introduced and recommended to the board will not be adopted until a subsequent meeting. It also states that temporary approval may be granted by the board in lieu of formal policy to meet emergency conditions. Policy 2450, Suspension of Board Policies, allows the temporary suspension of any section or sections of board policies by a majority vote of board members present at a meeting.

Pursuant to board policy 2450, a motion would be in order to temporarily suspend the board’s normal policy adoption process as described in policy 2420 and approve the six policies listed below as presented.

Spring 2020 COVID-19 Updates (first-read information and approval)
2302	Remote Participation in Board Meetings
4230	Communicable Diseases – Students
5050	Emergency Closings
7503 NEW	Teleworking
7560	Permitted Salary Deductions for Absences and Discipline of Certain Exempt Employees
7620	Payroll Deductions

Public Attachments:

Policy 2302_revised.pdf

Policy 4230_revised.pdf

Policy 5050_revised.pdf

Policy 7503_new_TCS changes_Apr09.pdf

Policy 7560_revised.pdf

Policy 7620_revised.pdf

Groups audience:

08. Federal Programs: Notice of Intent to Apply

Strategic Priority		Reason for Consideration
Graduates Prepared for Work, Higher Education and Citizenship	X	Action
Excellent Educators		Information	X
Healthy, Safe and Responsible Students		Discussion
Operations and Support	X

Transylvania County Schools has given public notice of the following applications for federal grants that have been or will be submitted within the next 30 days. Curriculum Director Missy Ellenberger will provide an overview of federal programs in our school system and answer any questions you may have.

CAREER TECHNICAL EDUCATION – Grade Expansion Grant

IDEA Preschool

IDEA VI-B – Handicapped

TITLE IA – Basic Programs, Student Support, and Academic Enrichment

TITLE IIA – Supportive Effective Instruction

TITLE III – Language Acquisition

TITLE IV-A – Student Support

MCKINNEY-VENTO GRANT

Groups audience:

09. FY20 Budget Amendment

Strategic Priority		Reason for Consideration
Graduates Prepared for Work, Higher Education and Citizenship		Action	X
Excellent Educators		Information
Healthy, Safe and Responsible Students		Discussion
Operations and Support	X

Norris Barger will present a budget amendment for the state public school fund for the 2019-2020 fiscal year. The amendment is attached for your review.

A motion is in order to approve the FY20 budget amendment for the State Public School Fund.

Public Attachments:

FY20 Budget Amendment_STATE.pdf

Groups audience:

10. Bond Update

Strategic Priority		Reason for Consideration
Graduates Prepared for Work, Higher Education and Citizenship		Action
Excellent Educators		Information	X
Healthy, Safe and Responsible Students		Discussion
Operations and Support	X

Norris Barger will give an update on school bond construction projects and answer any questions. A summary of budgeted costs and actual costs is attached.

Public Attachments:

Bond budget and actual_3-31-20.pdf

Groups audience:

11. Capital Projects Status Report

Strategic Priority		Reason for Consideration
Graduates Prepared for Work, Higher Education and Citizenship		Action
Excellent Educators		Information	X
Healthy, Safe and Responsible Students		Discussion
Operations and Support	X

Norris Barger will present a status report on capital projects. A copy of the summary report is attached for your review.

Public Attachments:

FY20 Capital Outlay Project Status March_5-04-20.pdf

Groups audience:

12. FY21 Budget

Strategic Priority		Reason for Consideration
Graduates Prepared for Work, Higher Education and Citizenship		Action
Excellent Educators		Information	X
Healthy, Safe and Responsible Students		Discussion
Operations and Support	X

Norris Barger will present budget information for the fiscal year 2020-2021. The latest draft documents are attached for your review.

A motion is in order to approve the FY21 budget request for submission to the board of commissioners.

Public Attachments:

FY21 Fund 2 Changes_DRAFT_3-31-20.pdf

FY21 LCE Budget_DRAFT_3-31-20.pdf

FY21 Capital Projects_DRAFT_3-31-20.pdf

FY21 Lottery & Fund Balances_DRAFT_3-31-20.pdf

MFP Conceptual Budgeting - 7.pdf

Groups audience:

13. Superintendent's Update

Strategic Priority		Reason for Consideration
Graduates Prepared for Work, Higher Education and Citizenship		Action
Excellent Educators		Information	X
Healthy, Safe and Responsible Students		Discussion
Operations and Support	X

Dr. McDaris will give an update on current and emerging educational issues.

Groups audience:

14. Important Dates

Strategic Priority		Reason for Consideration
Graduates Prepared for Work, Higher Education and Citizenship		Action
Excellent Educators		Information	X
Healthy, Safe and Responsible Students		Discussion
Operations and Support	X

The board will return to its once-a-month meeting schedule beginning in July. Regular meetings will be held on the third Monday of the month unless otherwise noted.

May 18	REGULAR MEETING	6:30 p.m.	MEC
May 25	Memorial Day holiday
June 1	REGULAR MEETING	6:30 p.m.	MEC
June 4	Last pupil day
June 5	Teacher workday
*TBA*	DRS Graduation	*TBA*	*TBA*
*TBA*	BHS Graduation	*TBA*	*TBA*
*TBA*	RHS Graduation	*TBA*	*TBA*
June 8-10	Teacher workdays
June 15	4-day summer schedule begins
June 15	REGULAR MEETING	6:30 p.m.	MEC

Groups audience:

15. Timeline for Superintendent's Annual Evaluation

Strategic Priority		Reason for Consideration
Graduates Prepared for Work, Higher Education and Citizenship		Action
Excellent Educators		Information	X
Healthy, Safe and Responsible Students		Discussion
Operations and Support	X

Policy 7805, Superintendent Evaluation, states that the board has the responsibility to maintain and improve the quality of the administrative leadership of the school system. The primary method used to carry out this responsibility is to assist the superintendent in improving his or her effectiveness. To this end, the board shall annually evaluate the superintendent according to the process described in policy 7805. The following timeline is recommended for the 2019-2020 evaluation process:

June 15	Superintendent provides self-assessment to the board. Board members receive individual copies of the evaluation instrument.
Prior to July 20	Board chair and vice chair meet with superintendent to discuss self-assessment.
Prior to July 20	Board members complete and return individual evaluations to board chair or vice chair.
July 20	Board members meet in closed session to prepare consensus evaluation.
August 17	Board meets with superintendent in closed session to discuss the consensus evaluation and agree upon performance goals and recommendations for the subsequent school year.

Groups audience:

16. Public Comment

Strategic Priority		Reason for Consideration
Graduates Prepared for Work, Higher Education and Citizenship		Action
Excellent Educators		Information	X
Healthy, Safe and Responsible Students		Discussion
Operations and Support	X

The board will provide a second opportunity for public comment.

Groups audience:

17. Other Items

Strategic Priority		Reason for Consideration
Graduates Prepared for Work, Higher Education and Citizenship		Action
Excellent Educators		Information	X
Healthy, Safe and Responsible Students		Discussion
Operations and Support	X

An opportunity will be provided for comments and/or other items from board members.

Groups audience:

18. Closed Session

Strategic Priority		Reason for Consideration
Graduates Prepared for Work, Higher Education and Citizenship		Action	X
Excellent Educators		Information	X
Healthy, Safe and Responsible Students		Discussion
Operations and Support	X

Pursuant to N.C.G.S. § 143-318.11(a)(1) and 143-318.11(a)(3), the board will go into closed session to consult with the board attorney concerning a legal matter.

A motion is in order to go into closed session.

Groups audience:

III. Adjournment

Groups audience:

Source URL: https://transylvania.schoolboard.net/node/5123