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Work Session & Business Meeting

Dates:

Monday, May 20, 2024 - 6:00pm

The Transylvania County Board of Education will hold a work session and special called business meeting on Monday, May 20, 2024 at 6:00 p.m. at the Morris Education Center, 225 Rosenwald Lane, Brevard. Action may be taken during the brief business meeting. No action will be taken during the work session. The meeting is open to the public. Doors will open at 5:30 p.m. The meeting will be livestreamed and may be viewed at https://www.youtube.com/user/tcsnc.

Groups audience:

I. OPENING OF MEETING

Invocation

Pledge of Allegiance

Call to Order

Welcome

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II. BUSINESS ITEMS (including amendments and rescissions):

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01. Approval of Agenda

Strategic Priority		Reason for Consideration
Graduates Prepared for Work, Higher Education and Citizenship		Action	X
Excellent Educators		Information
Healthy, Safe and Responsible Students		Discussion
Operations and Support	X

A motion is in order to approve or revise the agenda for May 20, 2024.

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02. Personnel Report

Strategic Priority		Reason for Consideration
Graduates Prepared for Work, Higher Education and Citizenship		Action	X
Excellent Educators	X	Information
Healthy, Safe and Responsible Students		Discussion
Operations and Support

A personnel report for May 20, 2024 is attached for your review.

A motion is in order to approve the personnel report for May 20, 2024.

Public Attachments:

Personnel Report 5-20-24.pdf

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03. FY25 Emergency Capital Request

Strategic Priority		Reason for Consideration
Graduates Prepared for Work, Higher Education and Citizenship		Action	X
Excellent Educators		Information
Healthy, Safe and Responsible Students		Discussion
Operations and Support	X

The board needs to request an emergency release of FY25 sales tax funding to order boilers for Brevard Middle School, Pisgah Forest Elementary School, and Rosman Middle/High School. Both boards had approved these projects for Phase 1 funding from the bond sale this fall; however, it has been learned that the lead time to receive the materials could take up to 16 weeks or longer. This could delay completion of the work past the arrival of cold weather and possibly result in unheated classrooms this fall. Proposals from MSS Solutions for the three projects are attached.

A motion would be in order to approve a request for the emergency release of FY25 sales tax funding to begin boiler replacement projects for Brevard Middle School (total estimate $296,539); Pisgah Forest Elementary School (total estimate $190,000); and Rosman Middle/High School (total estimate $90,525). A down payment is all the board would be requesting at this time.

Public Attachments:

BMS boiler high efficency quote 2421755-B.pdf

PFE Boiler quote 2421134 - A.pdf

RHS gym boiler quote 2421756.pdf

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III. WORK SESSIONS ITEMS:

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01. Public Comment

Strategic Priority		Reason for Consideration
Graduates Prepared for Work, Higher Education and Citizenship		Action
Excellent Educators		Information	X
Healthy, Safe and Responsible Students		Discussion
Operations and Support	X

The board of education, as an elected representative body of the school system, wishes to provide a forum for citizens to express interests and concerns related to the school system. In order that the board may conduct an orderly meeting while providing an opportunity for input, individuals or groups may be heard by the board in accordance with policy 2310, Public Participation at Board Meetings, or policy 2300, Board Meetings (subsection D.2).

Each month, the first part of at least one regularly scheduled board meeting will be set aside for citizens to address the board through public comment.

A sign-up sheet will be available 30 minutes before the meeting begins for any individual or group to indicate their desire to address the board.

Each speaker will receive 3 minutes to present comments. Time will begin when the speaker reaches the prodium. The public comment session will not exceed 30 minutes total except by majority vote of the board.

The board chair will recognize speakers in the order in which they signed in. Substitute speakers will not be permitted and speakers may not donate any portion of their time to another speaker. If a speaker is unable to present all of his or her information within the specified time limit, the speaker may provide the board with additional information in written form. If an unusually large number of people requests to speak, a majority of the board may decide to reduce the time for each individual or to require the designation of a spokesperson for each group of persons supporting or opposing the same positions. At any time, the board may establish additional procedures to ensure that public comment sessions proceed in an efficient and orderly manner.

Board members will not respond to individuals who address the board except to request clarification of points made by the presenter.

Issues involving individual personnel or student matters are confidential and, therefore, are not appropriate for the public comment session. Concerns related to personnel or student matters should be handled as a complaint and reported to the superintendent or designee.

Except in cases of emergency, information received during presentations will not be acted upon at the time it is received. It will take unanimous vote of the board members present to act on a presentation considered to be of an unusual or emergency nature at the time it is presented.

Disruptions by any person or persons of a public meeting will be subject to action in accordance with G.S. 143-318.17.

No solicitations will be allowed during public comment.

The board may choose to offer a second opportunity for public comment at the end of the meeting. Sign-ups will not be required for the second public comment opportunity.

If the board does not hold a regular meeting during a month, the board will not provide a time for public comment at any other meeting held during that month, unless a majority of the board votes to allow public comment at the meeting or unless the purpose of the meeting is a public hearing.

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02. Former Students in the Military

Strategic Priority		Reason for Consideration
Graduates Prepared for Work, Higher Education and Citizenship		Action
Excellent Educators		Information	X
Healthy, Safe and Responsible Students		Discussion
Operations and Support	X

The board wishes to thank the former students from Brevard High School, Rosman High School, and Davidson River School who are currently serving or have previously served in the U.S. Military. The attached list of names is read aloud twice a year in recognition of Veterans Day and Memorial Day. Additional names are included as they are received.

The board will read the list of names aloud in honor of the upcoming Memorial Day on May 27, 2024.

Public Attachments:

Military List 5-20-24.pdf

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03. Policy: Fall 2023 PLS Custom Updates

Strategic Priority		Reason for Consideration
Graduates Prepared for Work, Higher Education and Citizenship		Action
Excellent Educators	X	Information	X
Healthy, Safe and Responsible Students	X	Discussion
Operations and Support	X

Dr. Brian Weaver will present the second set of NCSBA Fall 2023 PLS (Policies to Lead the Schools) Custom Updates as first-read information. These 18 policies contain substantive changes as summarized below. Dr. Weaver will also present an update to policy 2310, Public Participation at Board Meetings, as recommended by the school board attorneys. He will answer any questions you may have. The board may take action to accept the 19 policies as first-read information at the next regular meeting on June 3.

1310/4002, Parental Involvement. Updates information about parental consent for student participation in protected topic surveys to reflect new state law exceptions. Includes minor editorial changes.

2310, Public Participation at Board Meetings. Updated to strengthen and enhance the rules regarding personal attacks on staff and the legal extent and scope of complaints that may be made during public comment.

3610, Counseling Program. Adds new Section C to reflect statutory requirement to have peer-to-peer student support programs in schools with grades 6 and higher. Adds language regarding early graduate scholarships. Updates the legal references.

4040/7310, Staff-Student Relations. Modifies subsection C.4 to reflect legal requirements in new state law. Updates the legal references.

4110, Immunization and Health Requirements for School Admission. Removes reference to the Governor’s Commission on Early Childhood Vision Care, which no longer exists.

4130, Discretionary Admission. Includes substantive changes throughout. Updates legal references.

4240/7312, Child Abuse and Related Threats to Child Safety. Modifies Section D to reflect legal requirements in new state law. Updates legal references.

4342, Student Searches. Includes changes in first paragraph and Section A based on new state law. Updates legal references.

4720, Surveys of Students. Updates the parental consent information in subsection A.2 to reflect the new statutory exception.

5210, Distribution and Display of Non-School Material. Adds language based on new statutory provisions regarding the display of farm signs on state highway rights-of-way.

6220, Operation of School Nutrition Services. Adds a provision based on a new statutory requirement that prohibits the use of administrative penalties on a student for unpaid meal charges. Updates legal references.

6401/9100, Ethics and the Purchasing Function. Adds new statutory requirement that employees who are involved in making or administering contracts receive conflicts of interest training. Updates legal references.

7100, Recruitment and Selection of Personnel. Clarifies the age discrimination standard. Updates a timeframe in Section D regarding criminal history checks of child care providers to comply with statutory changes. Eliminates unnecessary language in Section D. Updates legal references.

7130, Licensure. Adds new subsection B.6 to address new licensure requirements for service members and their spouses relocating to North Carolina. Other minor editorial changes. Updates legal references.

7510, Leave. Adds new Section D about paid parental leave. Updates legal references.

7520, Family and Medical Leave. Adds reference to paid parental leave in Section M.

7730, Employee Conflict of Interest. Adds new section to include the new statutory requirement that employees who are involved in making or administering contracts receive conflicts of interest training. Updates legal references.

8325, Daily Deposits. G.S. 115C-445, which governs daily deposits, has increased the threshold from $250 to $1,500. The board may keep the dollar amount currently listed or choose a different amount up to $1,500.

9125, Participation by Minority Businesses. Modifies first paragraph to reflect statutory changes to the definition of “minority business.” Corrects a typo in subsection B.6.

Public Attachments:

Policy 1310-4002_revised.pdf

Policy 2310_revised.pdf

Policy 3610_revised.pdf

Policy 4040-7310_revised.pdf

Policy 4110_revised.pdf

Policy 4130_revised.pdf

Policy 4240-7312_revised.pdf

Policy 4342_revised.pdf

Policy 4720_revised.pdf

Policy 5210_revised.pdf

Policy 6220_revised.pdf

Policy 6401-9100_revised.pdf

Policy 7100_revised.pdf

Policy 7130_revised.pdf

Policy 7510_revised.pdf

Policy 7520_revised.pdf

Policy 7730_revised.pdf

Policy 8325_revised.pdf

Policy 9125_revised.pdf

Groups audience:

04. Budget Update

Strategic Priority		Reason for Consideration
Graduates Prepared for Work, Higher Education and Citizenship		Action
Excellent Educators		Information	X
Healthy, Safe and Responsible Students		Discussion	X
Operations and Support	X

Dr. Lisa Fletcher and Finance Office Gabi Juba will give an update on budget.

Public Attachments:

Budget Update 5.20.24.pdf

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05. Proposal to Change Monthly Meeting Schedule

Strategic Priority		Reason for Consideration
Graduates Prepared for Work, Higher Education and Citizenship		Action
Excellent Educators		Information
Healthy, Safe and Responsible Students		Discussion	X
Operations and Support	X

At the May 6 meeting, Vice Chairman Dalton proposed that the board consider returning to a once-a-month meeting schedule.

For many years, the board met once a month during July through January on the third Mondays. Beginning in February and continuing through June, meetings were held twice a month on the first and third Mondays to give the board additional opportunities for discussion and action during budget season. Special called meetings were held as needed.

The board may discuss the proposal to change the monthly meeting schedule.

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06. July Meetings

Strategic Priority		Reason for Consideration
Graduates Prepared for Work, Higher Education and Citizenship		Action
Excellent Educators		Information	X
Healthy, Safe and Responsible Students		Discussion	X
Operations and Support	X

Thursday, July 4, 2024 is the Independence Day holiday. Many staff have scheduled vacations during the week of July 1-5, 2024. Dr. Fletcher will therefore recommend that the board cancel its meeting on July 1, 2024 and have only one scheduled meeting during the month of July.

Dr. Fletcher will also recommend that the board move the July 15 meeting to July 22 as several administrators will be on vacation during the week of July 15-19. The July 22 meeting would be designated as a business meeting and work session (if needed).

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07. Setting Agenda for June 3

Strategic Priority		Reason for Consideration
Graduates Prepared for Work, Higher Education and Citizenship		Action
Excellent Educators		Information
Healthy, Safe and Responsible Students		Discussion	X
Operations and Support	X

Board members will be asked to designate the following items(s) as Information (I), Consent (C), or Action (A) for the next regular meeting on June 3:

First-read acceptance of 18 policies from the Fall 2023 PLS Custom Updates and policy 2310 ___________

Possible action on the proposal to change the monthly meeting schedule __________

Cancel July 1, 2024 meeting; change July 15 meeting to July 22, 2024; and designate July 22 meeting as a business meeting and work session (if needed) __________

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08. Closed Session

Strategic Priority		Reason for Consideration
Graduates Prepared for Work, Higher Education and Citizenship		Action
Excellent Educators		Information
Healthy, Safe and Responsible Students		Discussion	X
Operations and Support	X

The board will entertain a motion to go into closed session pursuant to N.C.G.S. § 115C-318.11 subsections (a)(1) to discuss confidential student matters pursuant to the Family Education Rights and Privacy Act; (a)(1) to discuss confidential employee matters pursuant to G.S. 115C-319-321; and (a)(3) to discuss matters covered by the attorney-client privilege.

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IV. ADJOURNMENT

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Source URL: https://transylvania.schoolboard.net/node/6638