Regular Meeting

Dates:

Monday, May 4, 2015 - 6:30pm

Transylvania County Board of Education

May 4, 2015

Morris Education Center

6:30 p.m.

INVOCATION / PLEDGE OF ALLEGIANCE

CALL TO ORDER / WELCOME

BUSINESS ITEMS:

1. Approval of Agenda

2. Public Comment

3. Good News Report

4. Former Students in the Military

5. Consent Agenda:

A. Minutes

B. Personnel Report

6. Request to Approve International School Trip

7. Policy:

A. “Notice and Hearing Rights of Probationary Teachers”

B. “Non-Career Status Teachers: Nonrenewal”

C. “Student Accountability for Academic Achievement”

8. Federal Grants

9. Dropout Report

10. Transylvania IPSAC Report Overview

11. FY16 Budget

12. Superintendent’s Update

13. Important Dates

14. Timeline for Superintendent’s Annual Evaluation

15. Public Comment

16. Other Items

Approval of Agenda

Strategic Priority		Reason for Consideration
Graduates Prepared for Work, Higher Education and Citizenship		Action	X
Excellent Educators		Information
Healthy, Safe and Responsible Students		Discussion
Operations and Support	X

A motion is in order to approve or revise the meeting agenda for May 4, 2015.

Public Comment

Strategic Priority		Reason for Consideration
Graduates Prepared for Work, Higher Education and Citizenship		Action
Excellent Educators		Information	X
Healthy, Safe and Responsible Students		Discussion
Operations and Support	X

N.C.G.S. §115C-51 states that local boards shall provide at least one period for public comment per month at a regular meeting of the board. A sign-up sheet is available for public comment. A maximum of 30 minutes will be allotted for public comment at the beginning of the meeting and at the end of the meeting. Speakers will be asked to limit comments to 5 minutes each, unless there are more than six speakers per session, in which case the chairman may limit the time allotted to no more than 3 minutes per speaker. Speakers will be asked to refrain from discussing specific individuals by name in accordance with the North Carolina Open Meetings Law. No solicitations will be allowed during public comment. Sign-up is not required for the second public comment opportunity at the end of the meeting.

Good News Report

Strategic Priority		Reason for Consideration
Graduates Prepared for Work, Higher Education and Citizenship	X	Action
Excellent Educators	X	Information	X
Healthy, Safe and Responsible Students		Discussion
Operations and Support

National Teacher Appreciation Week

The week of May 4-8, 2015 is designated as “Teacher Appreciation Week” across the nation. School organizations will have activities throughout the week to honor and thank teachers for all that they do. As a part of the celebration, the Transylvania County Association of Educators “Friends of Education” banquet will be held on May 20, 2015 at 6:00 p.m. in the Rogow Room of the Transylvania County Library. The “Teacher of the Year” luncheon will be held on May 15, 2015 at 11:30 a.m. in the Rogow Room.

National Principal’s Day

May 1^st is recognized annually as National Principals’ Day, a time to honor the hard work and leadership of school principals everywhere. National Principals’ Day is our opportunity to say “thank you” to these dedicated professionals and to share with the community all the great things that principals do to support the education of our most valuable resource—our students.

National School Nurse Day

Wednesday, May 6, 2015 is National School Nurse Day. Join us in thanking our school nurses for all they do to provide health care to individual students and the school communities in our county.

Duke Energy Grant

Duke Energy recently approved a $15,000 grant in support of the “TIME 4 Real Science” program at Brevard High School. Many thanks go to Duke Energy for their generosity and congratulations to Jennifer Williams and everyone who worked on the grant application.

For more good news from Transylvania County Schools, please visit us at:

Home Page: www.tcsnc.org ǀ Facebook: facebook.com/transylvaniaschools

Twitter: twitter.com/transylvaniasch ǀ Flickr: flickr.com/tcsnc

Instagram: Instagram.com/transylvaniaschools ǀ YouTube: youtube.com/tcsnc

Smartphone App: Transylvania County Schools on Play Store and iTunes

Former Students in the Military

Strategic Priority		Reason for Consideration
Graduates Prepared for Work, Higher Education and Citizenship		Action
Excellent Educators		Information	X
Healthy, Safe and Responsible Students		Discussion
Operations and Support	X

The Board of Education wishes to thank the former students from Brevard High School, Rosman High School, and Davidson River School who are currently serving or have previously served in the U.S. Military. The attached list of names is recognized at every meeting and read aloud twice a year in honor of Veteran’s Day and Memorial Day. Additional names will be included as they are received.

Consent Agenda

Strategic Priority		Reason for Consideration
Graduates Prepared for Work, Higher Education and Citizenship		Action	X
Excellent Educators	X	Information
Healthy, Safe and Responsible Students		Discussion
Operations and Support	X

The following items are submitted for consent approval (see attached):

1. Minutes of the April 20, 2015 meeting

2. Minutes of the April 29, 2015 meeting

3. Personnel report for May 4, 2015

A motion is in order to approve the consent agenda items.

Request to Approve International School Trip

Strategic Priority		Reason for Consideration
Graduates Prepared for Work, Higher Education and Citizenship	X	Action	X
Excellent Educators		Information
Healthy, Safe and Responsible Students	X	Discussion
Operations and Support

At the April 20 meeting, Linda Carrillo, Spanish teacher at Rosman Middle School and Rosman High School, presented a request for approval of a student trip to Costa Rica in the summer of 2016. Dr. McDaris will make a recommendation for approval as a non-sponsored trip. Information about Costa Rica the trip is attached.

A motion is in order to take action on the request.

Policy

Strategic Priority		Reason for Consideration
Graduates Prepared for Work, Higher Education and Citizenship	X	Action	X
Excellent Educators	X	Information
Healthy, Safe and Responsible Students		Discussion
Operations and Support

Policy GCN/B and policy 7950 were presented as first-read information at the April 20 meeting. They are presented for action at this time. Jeremy Gibbs will discuss revisions to policy 7950 and answer any questions you may have.

Mr. Gibbs will also recommend that the Board waive policy IK-R for the 2014-2015 and 2015-2016 school years due to ongoing policy and accountability changes by the State Board of Education and Department of Public Instruction. The administration will develop an administrative procedure in lieu of policy IK-R. The policy is attached.

Code	Title	Status	Action Requested
GCN/B	Notice and Hearing Rights of Probationary Teachers	recommended for rescission; 2^nd read	rescind
7950	Non-Career Status Teachers: Nonrenewal	new; 2^nd read	approve
IK-R	Student Accountability for Academic Achievement	recommended for waiver	waive

Motions are in order to rescind policy GCN/B, approve policy 7950, and waive policy IK-R for the 2014-2015 and 2015-2016 school years.

Federal Grants

Strategic Priority		Reason for Consideration
Graduates Prepared for Work, Higher Education and Citizenship	X	Action
Excellent Educators		Information	X
Healthy, Safe and Responsible Students		Discussion
Operations and Support

Transylvania County Schools has given public notice of the following applications for federal grants that have been or will be submitted within the next 30 days. Tammy Bellefeuil, Audrey Reneau and Leca Chapman will discuss the grants and answer any questions you may have.

IDEA Part B 611	Special education programs for qualified students ages 5-21
IDEA Part B 619	Special education programs for qualified students ages 3-5
Title I	Supplementary reading and math instruction for elementary students (based on poverty)
Title II A: Improving Teacher Quality	Fund for local school systems to use for staff development, ensuring all professionals are highly qualified, and for class size reduction
Rural Low Income Schools (RLIS)	Eligibility for RLIS if 20% or more the children ages 5-17 are from families with income below the poverty line. The performance goal is that schools make AYP after participating in the program for three years.
Title III: Supplemental LIEP Services	Education of Limited English Proficient Students
Carl Perkins Act Grant	Programs for Career-Technical Education

Dropout Report

Strategic Priority		Reason for Consideration
Graduates Prepared for Work, Higher Education and Citizenship	X	Action
Excellent Educators		Information	X
Healthy, Safe and Responsible Students		Discussion
Operations and Support

Brian Weaver will present the dropout report for the 2013-2014 school year. A summary of the dropout data is attached.

Transylvania IPSAC Report Overview

Strategic Priority		Reason for Consideration
Graduates Prepared for Work, Higher Education and Citizenship		Action
Excellent Educators		Information	X
Healthy, Safe and Responsible Students		Discussion
Operations and Support	X

Jeremy Gibbs will present an overview of the Transylvania County Schools Integrated Planning for School and Community (IPSAC) Land Use Study Report from North Carolina State University.

FY16 Budget

Strategic Priority		Reason for Consideration
Graduates Prepared for Work, Higher Education and Citizenship		Action	X
Excellent Educators		Information
Healthy, Safe and Responsible Students		Discussion
Operations and Support	X

Norris Barger will present the latest information and documents for the 2015-2016 budget (see attached).

A motion is in order to approve the local current expense and capital outlay budget requests for FY16.

Superintendent’s Update

Strategic Priority		Reason for Consideration
Graduates Prepared for Work, Higher Education and Citizenship		Action
Excellent Educators		Information	X
Healthy, Safe and Responsible Students		Discussion
Operations and Support	X

Dr. McDaris will give an update on current and emerging educational issues.

Important Dates

Strategic Priority		Reason for Consideration
Graduates Prepared for Work, Higher Education and Citizenship		Action
Excellent Educators		Information	X
Healthy, Safe and Responsible Students		Discussion
Operations and Support	X

May 7	SPECIAL MEETING	10:30 a.m.	MEC
May 12	Taste of Transylvania	6:00 p.m.	Brevard Lumberyard
May 15	“Teacher of the Year” Luncheon	11:30 a.m.	Rogow Room
May 18	REGULAR MEETING	6:30 p.m.	MEC
May 20 new date	TCAE “Friends of Education” Banquet	6:00 p.m.	Rogow Room
May 21	Scholars Recognition Evening	5:30 p.m.	BHS
May 25	Makeup day for Feb. 24
June 1	REGULAR MEETING	6:30 p.m.	MEC
June 11	Last student day (noon dismissal)
June 11	DRS Graduation	10:00 a.m.	DRS Lawn
June 12	Teacher workday
June 12	BHS Graduation	6:00 p.m.	Brevard Music Center
June 13	RHS Graduation	10:00 a.m.	Brevard Music Center
June 15	REGULAR MEETING	6:30 p.m.	MEC

Calendar Revisions:

1. February 17 was made up on March 27.

2. February 18 will be made up on June 11.

3. February 19 was made up on April 3.

4. February 20 is not made up.

5. February 24 will be made up on May 25.

6. February 25 is not made up.

7. February 26 was made up on March 28.

8. February 27 is not made up.

Timeline for Superintendent’s Annual Evaluation

Strategic Priority		Reason for Consideration
Graduates Prepared for Work, Higher Education and Citizenship		Action
Excellent Educators		Information	X
Healthy, Safe and Responsible Students		Discussion
Operations and Support	X

Board policy CBBC, “Evaluation of the Superintendent,” provides for a formal evaluation of the superintendent by the Board of Education each year. The following schedule is recommended for the 2014-2015 evaluation:

June 15	Superintendent provides self-evaluation to the Board. Board members receive individual evaluation forms to complete.
Prior to July 20	Board members return evaluation forms to chair or vice chair.
Prior to July 20	Board chair and vice chair meet with superintendent to discuss self-evaluation.
July 20 (closed session)	Board members complete consensus evaluation.
August 17	Board chair and vice chair meet with superintendent to share results of consensus evaluation.

Public Comment

Strategic Priority		Reason for Consideration
Graduates Prepared for Work, Higher Education and Citizenship		Action
Excellent Educators		Information	X
Healthy, Safe and Responsible Students		Discussion
Operations and Support	X

The Board will provide a second opportunity for public comment.

Other Items

Strategic Priority		Reason for Consideration
Graduates Prepared for Work, Higher Education and Citizenship		Action
Excellent Educators		Information	X
Healthy, Safe and Responsible Students		Discussion
Operations and Support	X