Regular Meeting

Dates:

Monday, March 16, 2015 - 6:30pm

Transylvania County Board of Education

March 16, 2015

Morris Education Center

6:30 p.m.

INVOCATION / PLEDGE OF ALLEGIANCE

CALL TO ORDER / WELCOME

BUSINESS ITEMS:

1. Approval of Agenda

2. Public Comment

3. Good News Report

4. Former Students in the Military

5. Consent Agenda:

A. Minutes

B. Personnel Report

6. Non-Faculty Coaches

7. Contract for Policy Manual Conversion

8. School Calendar 2015-2016

9. Potential Policy for Naming Facilities

10. FY16 Budget

11. Superintendent’s Update

12. Important Dates

13. Public Comment

14. Other Items

Approval of Agenda

Strategic Priority		Reason for Consideration
Graduates Prepared for Work, Higher Education and Citizenship		Action	X
Excellent Educators		Information
Healthy, Safe and Responsible Students		Discussion
Operations and Support	X

A motion is in order to approve or revise the meeting agenda for March 16, 2015.

Public Comment

Strategic Priority		Reason for Consideration
Graduates Prepared for Work, Higher Education and Citizenship		Action
Excellent Educators		Information	X
Healthy, Safe and Responsible Students		Discussion
Operations and Support	X

N.C.G.S. §115C-51 states that local boards of education shall provide at least one period for public comment per month at a regular meeting of the board. A sign-up sheet is available for public comment. A maximum of 30 minutes will be allotted for public comment at the beginning of the meeting and at the end of the meeting. Speakers will be asked to limit their comments to 5 minutes each, except in the event there are more than six speakers per session, in which case the chairman may limit the time allotted to 3-5 minutes per speaker. Speakers will be asked to refrain from discussing specific individuals by name in accordance with the North Carolina Open Meetings Law. No solicitations will be allowed during public comment. Sign-up is not required for the second public comment opportunity at the end of the meeting.

Good News Report

Strategic Priority		Reason for Consideration
Graduates Prepared for Work, Higher Education and Citizenship	X	Action
Excellent Educators	X	Information	X
Healthy, Safe and Responsible Students		Discussion
Operations and Support	X

Vera Cubero Presents at NCCAT

Vera Cubero, instructional technology facilitator for TCS and authorized Google Education trainer, led a group of educators at the North Carolina Center for the Advancement of Teaching (NCCAT) in January to help Davidson County teachers prepare for a rollout of Google Chromebooks in their schools.

Shop Tools for RHS

Rosman High School recently received a generous donation of woodworking tools from Arthur and Sandra Dehon of Brevard. Mr. Dehon is a 1960 graduate of Brevard High School. The items donated were valued at $6,400 and included a 10” table saw, 14” band saw, 17” floor drill press, 8” jointer, 12” slide compound miter saw in a custom table-cabinet with supporting arms, a 13” heavy duty portable thickness planer in custom-made table-cabinet, a variable speed production router with table/cabinet, clamp rack and many clamps, custom-made woodworking bench, 6” bench grinder, bench vise, mobile wood rack, and a wall-mounted wood rack.

United Way Awards

Transylvania County Schools won three coveted awards at the United Way Awards Ceremony and Showcase on March 12. The school system won the Gold Sponsor Award for raising $6,000 in the 2014 campaign, more than double last year’s amount. The school system also achieved the highest dollar increase and the highest number of overall donors in payroll contributions for an organization. Congratulations to Scott Strickler who led the 2014 campaign for TCS.

PFES Read Across America

Students at Pisgah Forest Elementary School were given a two-week challenge to Read Across America, and instead they read around the world! Their original goal was to achieve 2,570 miles (1 page equals 1 mile). The actual number of pages read was 25,685! The distance around the world is 24,859. Way to go, PFE.

For more good news, please visit us at www.tcsnc.org and on FACEBOOK.

Former Students in the Military

Strategic Priority		Reason for Consideration
Graduates Prepared for Work, Higher Education and Citizenship		Action
Excellent Educators		Information	X
Healthy, Safe and Responsible Students		Discussion
Operations and Support	X

The Board of Education wishes to thank the former students from Brevard High School, Rosman High School, and Davidson River School who are currently serving or have previously served in the U.S. Military. The attached list of names is recognized at every meeting and read aloud twice a year in honor of Veteran’s Day and Memorial Day. Additional names will be included as they are received.

Consent Agenda

Strategic Priority		Reason for Consideration
Graduates Prepared for Work, Higher Education and Citizenship		Action	X
Excellent Educators	X	Information
Healthy, Safe and Responsible Students		Discussion
Operations and Support	X

The following items are submitted for consent approval (see attached):

1. Minutes of the February 23, 2015 meeting

2. Minutes of the March 2, 2015 meeting

3. Personnel report for March 16, 2015

A motion is in order to approve the consent agenda items.

Non-Faculty Coaches

Strategic Priority		Reason for Consideration
Graduates Prepared for Work, Higher Education and Citizenship		Action	X
Excellent Educators	X	Information
Healthy, Safe and Responsible Students		Discussion
Operations and Support	X

The North Carolina High School Athletic Association requires local boards to grant permission to employ non-faculty individuals as head coaches of varsity or junior varsity teams. As a rule, the Transylvania County Board of Education approves all volunteer and contract coaches for Transylvania County Schools. The following individuals are submitted for approval as non-faculty coaches for spring sports 2015:

Brevard High School
Kris Foster	JV Baseball –H
Ricky Lambert	Baseball - VA
Chuck Owenby	JV Baseball – VA
Scott Russell	Women’s Soccer – H
Chelsea Shew	Women’s Soccer – A
David McNeil	Softball – H
Chad Owenby	Softball – A
Hugh Green	JV Softball – H
Rodney Gilbert	JV Softball - A
Mariah McCleod	Softball - VA
Mike Vandergrift	Men’s Tennis - H
Josh Vandergrift	Men’s Tennis - VA
Manny Deshauteurs	Men and Women’s Track – H
Jackie Witherspoon	Men and Women’s Track – A
Myles Christian	Track - A
Brevard Middle School
Jeffrey Horrell	Softball – H
Carrie McCall	Softball – A
Rick James	Baseball – H
BJ Owens	Baseball – A
Anastasia Drummond	Girls’ Soccer – H
Elizabeth Graham	Girls’ Soccer - A
Rosman High School
Hunter Galloway	JV Baseball – H
Scott Limerick	Softball – H
Kyle Reese	Softball – A
Scott Limerick	JV Softball – H
Chris Galloway	JV Softball - A
Rosman Middle School
Scotty Ruff	Baseball – H
Jeremy McCarter	Softball - H

H – Head

A – Assistant

VA – Volunteer Assistant

A motion is in order to approve the non-faculty coaches for 2015 spring sports.

Contract for Policy Manual Conversion

Strategic Priority		Reason for Consideration
Graduates Prepared for Work, Higher Education and Citizenship		Action	X
Excellent Educators		Information
Healthy, Safe and Responsible Students		Discussion
Operations and Support	X

At the February 23 meeting, the Board reviewed options for converting the existing board policy manual to a new policy manual based on and aligned with the NCSBA Policies to Lead the Schools (PLS). Option 3 as described in the attached memorandum was recommended as the best choice by the administration and legal counsel. Jeremy Gibbs will present a contract for the conversion services and answer any questions you may have. This summer, a representative from NCSBA will provide training for the new policy manual.

A motion is in order to approve the contract with NCSBA for the Transylvania County Board of Education custom policy manual.

School Calendar 2015-2016

Strategic Priority		Reason for Consideration
Graduates Prepared for Work, Higher Education and Citizenship		Action	X
Excellent Educators		Information
Healthy, Safe and Responsible Students		Discussion
Operations and Support	X

At the February 23 meeting, the Board reviewed the draft calendar for the 2015-2016 school year as recommended by the district Calendar Committee. Board members had concerns about the five teacher workdays that were scheduled before the first student day and recommended moving one or more of the workdays into the second semester in order to have more options for potential makeup days. The original 2015-2016 calendar (Draft 1) and a revised version (Draft 2) are attached for your review. Jeremy Gibbs will discuss the calendars and answer questions.

A motion is in order to approve a school calendar for 2015-2016.

Potential Policy for Naming Facilities

Strategic Priority		Reason for Consideration
Graduates Prepared for Work, Higher Education and Citizenship		Action
Excellent Educators		Information
Healthy, Safe and Responsible Students		Discussion	X
Operations and Support	X

At the March 2 meeting, Dr. McDaris reported that the Rosman Board of Aldermen recently adopted a resolution asking the Board of Education to consider naming the Rosman High School football field in honor of Mr. William J. “Bill” Cathey. The Board does not currently have a policy for the naming of facilities. Dr. McDaris will present a sample policy on naming facilities for the Board’s review and discussion.

FY16 Budget

Strategic Priority		Reason for Consideration
Graduates Prepared for Work, Higher Education and Citizenship		Action
Excellent Educators		Information	X
Healthy, Safe and Responsible Students		Discussion	X
Operations and Support	X

Norris Barger will present the latest information and draft documents for the 2015-2016 budget (see attached). A board budget workshop has been scheduled for Wednesday, April 1, 2015 at 4:00 p.m. at the Morris Education Center.

Superintendent’s Update

Strategic Priority		Reason for Consideration
Graduates Prepared for Work, Higher Education and Citizenship		Action
Excellent Educators		Information	X
Healthy, Safe and Responsible Students		Discussion
Operations and Support	X

Dr. McDaris will give an update on current and/or emerging educational issues.

Important Dates

Strategic Priority		Reason for Consideration
Graduates Prepared for Work, Higher Education and Citizenship		Action
Excellent Educators		Information	X
Healthy, Safe and Responsible Students		Discussion
Operations and Support	X

Mar. 27	Makeup day for Feb. 17
Mar. 28	Makeup day for Feb. 26 (noon dismissal)
Apr. 1	BUDGET WORKSHOP	4:00 p.m.	MEC
Apr. 3	Makeup day for Feb. 19 (noon dismissal)
Apr. 6-10	Spring Break
Apr. 14-16	Kindergarten Orientation	Tues. & Wed. 8:00-3:00 Thurs. 8:00-3:00 and 4:00-6:30	BES, PFES, RES, and TCH
Apr. 20	REGULAR MEETING	6:30 p.m.	MEC
Apr. 27-29	AdvancED District Accreditation External Review
Apr. 27	AdvancED interviews	10:45 – 11:45 a.m.	MEC
Apr. 29	SPECIAL MEETING to receive exit report from AdvancED team	TBD	MEC

Calendar Revisions:

February 17 will be made up on March 27.
February 18 will be made up on June 11.
February 19 will be made up on April 3 (noon dismissal).
February 20 is not made up.
February 24 will be made up on May 25.
February 25 is not made up.
February 26 will be made up on March 28 (noon dismissal).
February 27 is not made up.

Public Comment

Strategic Priority		Reason for Consideration
Graduates Prepared for Work, Higher Education and Citizenship		Action
Excellent Educators		Information	X
Healthy, Safe and Responsible Students		Discussion
Operations and Support	X

The Board will provide a second opportunity for public comment.

Other Items

Strategic Priority		Reason for Consideration
Graduates Prepared for Work, Higher Education and Citizenship		Action
Excellent Educators		Information	X
Healthy, Safe and Responsible Students		Discussion
Operations and Support	X