Special Called Meeting & Work Session

Dates:

Monday, February 19, 2024 - 6:00pm

The Transylvania County Board of Education will hold a special called meeting and work session on Monday, February 19, 2024 at 6:00 p.m. at the Morris Education Center, 225 Rosenwald Lane, Brevard. A brief business session will be held at the beginning of the meeting and a work session will follow. Action may be taken during the business session. No action will be taken during the work session. The meeting is open to the public. It will be livestreamed and may be viewed at https://www.youtube.com/user/tcsnc.

Groups audience:

School Board

I. OPENING OF MEETING

Invocation

Pledge of Allegiance

Call to Order

Welcome

Groups audience:

School Board

II. BUSINESS ITEMS (including amendments and rescissions):

Groups audience:

School Board

01. Approval of Agenda

Strategic Priority		Reason for Consideration
Graduates Prepared for Work, Higher Education and Citizenship		Action	X
Excellent Educators		Information
Healthy, Safe and Responsible Students		Discussion
Operations and Support	X

A motion is in order to approve or revise the agenda for February 19, 2024.

Groups audience:

School Board

02. Facilities Update

Strategic Priority		Reason for Consideration
Graduates Prepared for Work, Higher Education and Citizenship		Action	X
Excellent Educators		Information
Healthy, Safe and Responsible Students		Discussion	X
Operations and Support	X

Director Kerry Putnam will give an update on facilities. A task order for McGill Associates to provide engineering services for the Rosman High School football field and drainage improvements is attached. Mr. Putman will discuss and answer questions.

A motion would be in order to approve the Task Order 2023-03 from McGill Associates as presented.

Public Attachments:

McGill_TCS Task Order Three 02.08.2024.pdf

Groups audience:

School Board

03. Meeting Schedule for March and April

Strategic Priority		Reason for Consideration
Graduates Prepared for Work, Higher Education and Citizenship		Action	X
Excellent Educators		Information	X
Healthy, Safe and Responsible Students		Discussion
Operations and Support	X

Dr. Lisa Fletcher will recommend changes to the March and April meeting calendars:

March

The board of education and the board of commissioners are tentatively scheduled to meet in joint session on Monday, March 4, at 4:00 p.m. at the county administrative building. This would conflict with the board’s scheduled business meeting on March 4. Therefore, Dr. Fletcher will recommend that the board cancel its March 4 business meeting and hold one meeting as scheduled on March 18. The March 18 meeting would be designated as a business meeting and work session. A special called meeting could be scheduled if needed.

April

The week of March 25–29 is spring break, and Monday, April 1 is an annual leave day for staff. No meeting is currently scheduled for the week of April 1-5 as staff will not be available to prepare an agenda packet. There are five Mondays in April. The board may consider meeting on April 8 and April 22; however, this could conflict with county commissioner meetings. Dr. Fletcher will recommend that the board hold one meeting as scheduled on April 15. The April 15 meeting would be designated as a business meeting and work session. A special called meeting could be scheduled if needed.

A motion would be in order to approve the superintendent’s recommendation to cancel the March 4, 2024 business meeting and designate the March 18 and April 15, 2024 meetings as business meeting/work sessions.

Groups audience:

School Board

III. WORK SESSION ITEMS:

Groups audience:

School Board

01. Public Comment

Strategic Priority		Reason for Consideration
Graduates Prepared for Work, Higher Education and Citizenship		Action
Excellent Educators		Information	X
Healthy, Safe and Responsible Students		Discussion
Operations and Support	X

The board of education, as an elected representative body of the school system, wishes to provide a forum for citizens to express interests and concerns related to the school system. In order that the board may conduct an orderly meeting while providing an opportunity for input, individuals or groups may be heard by the board in accordance with policy 2310, Public Participation at Board Meetings, or policy 2300, Board Meetings (subsection D.2).

Each month, the first part of at least one regularly scheduled board meeting will be set aside for citizens to address the board through public comment.

A sign-up sheet will be available 30 minutes before the meeting begins for any individual or group to indicate their desire to address the board.

Each speaker will receive 3 minutes to present comments. The public comment session will not exceed 30 minutes total except by majority vote of the board.

The board chair will recognize speakers in the order in which they signed in. Substitute speakers will not be permitted and speakers may not donate any portion of their time to another speaker. If a speaker is unable to present all of his or her information within the specified time limit, the speaker may provide the board with additional information in written form. If an unusually large number of people requests to speak, a majority of the board may decide to reduce the time for each individual or to require the designation of a spokesperson for each group of persons supporting or opposing the same positions. At any time, the board may establish additional procedures to ensure that public comment sessions proceed in an efficient and orderly manner.

Board members will not respond to individuals who address the board except to request clarification of points made by the presenter.

Issues involving individual personnel or student matters are confidential and, therefore, are not appropriate for the public comment session. Concerns related to personnel or student matters should be handled as a complaint and reported to the superintendent or designee.

Except in cases of emergency, information received during presentations will not be acted upon at the time it is received. It will take unanimous vote of the board members present to act on a presentation considered to be of an unusual or emergency nature at the time it is presented.

Disruptions by any person or persons of a public meeting will be subject to action in accordance with G.S. 143-318.17.

No solicitations will be allowed during public comment.

The board may choose to offer a second opportunity for public comment at the end of the meeting. Sign-ups will not be required for the second public comment opportunity.

If the board does not hold a regular meeting during a month, the board will not provide a time for public comment at any other meeting held during that month, unless a majority of the board votes to allow public comment at the meeting or unless the purpose of the meeting is a public hearing.

Groups audience:

School Board

02. Policy: Fall 2023 PLS Custom Updates

Strategic Priority		Reason for Consideration
Graduates Prepared for Work, Higher Education and Citizenship		Action
Excellent Educators		Information	X
Healthy, Safe and Responsible Students	X	Discussion
Operations and Support	X

Dr. Brian Weaver will present five policies with minor changes from the NCSBA Fall 2023 PLS (Policies to Lead the Schools) Custom Updates as first-read information. The changes are summarized below. Other policies from the Fall Updates will be presented at a future date. Dr. Weaver will review the policies and answer any questions you may have.

4150, School Assignment. Updates the legal references. Includes a minor editorial change.

4334/5035/7345, Use of Unmanned Aircraft (Drones). Updates the legal references.

6230, School Meal and Competitive Foods Standards. Updates a legal reference for the new state law stating that boards shall strive to ensure that 100% muscadine grape juice is made available to students in every school as a part of the school’s nutrition program or through the operation of the school’s vending facilities.

7232, Discrimination and Harassment in the Workplace. Updates the legal references.

7820 Personnel Files. Updates the legal references.

Acceptance of the five polices listed above will be requested at the March 18 meeting.

Public Attachments:

Policy 4150_revised.pdf

Policy 4334-5035-7345_revised.pdf

Policy 6230_revised.pdf

Policy 7232_revised.pdf

Policy 7820_revised.pdf

Groups audience:

School Board

03. Budget Update

Strategic Priority		Reason for Consideration
Graduates Prepared for Work, Higher Education and Citizenship		Action
Excellent Educators		Information	X
Healthy, Safe and Responsible Students		Discussion
Operations and Support	X

Finance Officer Gabi Juba will present an expenditure report, two budget amendments for FY24, and a first look at budget for FY25. She will discuss and answer any questions you may have.

Approval of the budget amendments will be requested at the March 18 meeting.

Public Attachments:

Expenditure Report 2-19-24.pdf

Budget Amendment_STATE_ 2-19-24.pdf

Budget Amendment_FEDERAL_ 2-19-24.pdf

Budget FY25.pdf

Groups audience:

School Board

04. Endowment Fund of the Public Schools of Transylvania County

Strategic Priority		Reason for Consideration
Graduates Prepared for Work, Higher Education and Citizenship		Action
Excellent Educators		Information
Healthy, Safe and Responsible Students		Discussion	X
Operations and Support	X

Mr. Chris Wiener will discuss a proposal for an Endowment Fund of the Public Schools of Transylvania County. A revised draft of the proposed Articles of Formation is attached.

Public Attachments:

Endowment Fund of the Public Schools of Transylvania County.pdf

Groups audience:

School Board

05. Setting Agenda for 3/18/24

Strategic Priority		Reason for Consideration
Graduates Prepared for Work, Higher Education and Citizenship		Action
Excellent Educators		Information	X
Healthy, Safe and Responsible Students		Discussion
Operations and Support	X

Board members will be asked to designate the following items(s) as Information (I), Consent (C), or Action (A) for the next regular business meeting on March 18:

FY24 budget amendments as presented ____________
First-read acceptance of five policies with minor changes from the Fall 2023 PLS Custom Updates as presented ___________

Groups audience:

School Board

06. Closed Session

Strategic Priority		Reason for Consideration
Graduates Prepared for Work, Higher Education and Citizenship		Action
Excellent Educators		Information
Healthy, Safe and Responsible Students		Discussion	X
Operations and Support	X

The board will entertain a motion to go into closed session pursuant to N.C.G.S. § 115C-318.11 subsection (a)(1) to prevent the disclosure of personnel information that is privileged or confidential pursuant to N.C.G.S. 115C-319 et seq, and confidential student information pursuant to 20 U.S.C. 1232g et seq; and subsection (a)(3) to consult with an attorney employed or retained by the public body in order to preserve the attorney-client privilege between the attorney and the public body which privilege is hereby acknowledged.

Groups audience:

School Board

IV. ADJOURNMENT

Groups audience:

School Board