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II. Business Items

Groups audience: 
School Board

01. Approval of Agenda

 
Strategic Priority
Reason for Consideration
Graduates Prepared for Work, Higher Education and Citizenship
 
Action
X
Excellent Educators
 
Information
 
   Healthy, Safe and Responsible Students
 
Discussion
 
Operations and Support
X
 
 
 
A motion is in order to approve or revise the meeting agenda for January 21, 2020. 
 
 
Groups audience: 
School Board

02. Election of Officers

 
Strategic Priority
Reason for Consideration
Graduates Prepared for Work, Higher Education and Citizenship
 
Action
X
Excellent Educators
 
Information
 
   Healthy, Safe and Responsible Students
 
Discussion
 
Operations and Support
X
 
 
 
Board policy 2200, Election of Officers/Organization of Board, states that the board will elect a chairperson and a vice-chairperson to serve for a term of one year or until his or her successor is elected and qualified by taking the oath of office.  An organizational meeting for the election of officers will be held at the regularly scheduled December meeting of the board and as often thereafter as the board determines appropriate.  Policy 2450, Suspension of Board Policies, allows the temporary suspension of any section or sections of board policies by a majority vote of board members present at a meeting.  At the last meeting, the board voted to suspend the election of officers in accordance with policy 2450 until no later than January 2020. 
 
The board may elect officers for 2020 at this time. 
 
 
Groups audience: 
School Board

03. Public Comment

 
Strategic Priority
Reason for Consideration
Graduates Prepared for Work, Higher Education and Citizenship
 
Action
 
Excellent Educators
 
Information
X
   Healthy, Safe and Responsible Students
 
Discussion
 
Operations and Support
X
 
 
 
The board of education, as an elected representative body of the school system, wishes to provide a forum for citizens to express interests and concerns related to the school system.  In order that the board may conduct an order meeting while providing an opportunity for input, individuals or groups may be heard by the board in accordance with policy 2310, Public Participation at Board Meetings, or policy 2300, Board Meetings (subsection D.2).  
  • Each month, the first part of at least one regularly scheduled board meeting will be set aside for citizens to address the board through public comment. 
  • A sign-up sheet will be available 30 minutes before the meeting begins for any individual or group to indicate their desire to address the board. 
  • Each speaker will receive 3 minutes to present comments.  The public comment session will not exceed 30 minutes total except by majority vote of the board.
  • The board chair will recognize speakers in the order in which they signed in.  Substitute speakers will not be permitted and speakers may not donate any portion of their time to another speaker.  If a speaker is unable to present all of his or her information within the specified time limit, the speaker may provide the board with additional information in written form.  If an unusually large number of people requests to speak, a majority of the board may decide to reduce the time for each individual or to require the designation of a spokesperson for each group of persons supporting or opposing the same positions.  At any time, the board may establish additional procedures to ensure that public comment sessions proceed in an efficient and order manner. 
  • Board members will not respond to individuals who address the board except to request clarification of points made by the presenter.
  • Except in cases of emergency, information received during presentations will not be acted upon at the time it is received.  It will take unanimous vote of the board members present to take action on a presentation considered to be of an unusual or emergency nature at the time it is presented.
  • Disruptions by any person or persons of a public meeting will be subject to action in accordance with G.S. 143-318.17. 
  • Complaints about the performance of school personnel, implementation of board policy, the quality of the educational program, or school facilities should be submitted initially for a response to the school system official responsible for the program or facility or to the superintendent.  The superintendent or designee shall make available policy 2310, Public Participation at Board Meetings, and other relevant grievance procedures to any individual or group submitting a complaint.
  • The board may choose to offer a second opportunity for public comment at the end of the meeting.  Sign-ups will not be required for the second public comment opportunity.
  • No solicitations will be allowed during public comment.
 
Groups audience: 
School Board

04. Good News Report

 
Strategic Priority
Reason for Consideration
Graduates Prepared for Work, Higher Education and Citizenship
 
Action
 
Excellent Educators
X
Information
X
   Healthy, Safe and Responsible Students
 
Discussion
 
Operations and Support
X
 
 
 
January is School Board Appreciation Month
January is School Board Recognition Month and a time to recognize the important contributions that school board members make to their communities.  Our schools benefit every day from the dedicated energies and countless hours devoted by these hard working individuals. Their contribution of time and talents toward the advancement of public education should be recognized and celebrated year-round.
 
National Board Certifications
Congratulations to teachers Jennifer Galloway, Samantha Osteen, and Erica Starr for recently earning National Board Certification.  The certification process is based on high and rigorous standards that evaluate teaching practice through performance-based assessments.  National board standards represent what accomplished teachers should know and be able to do.  We are very proud of all our national board certified teachers for their accomplishments! 
 
Golden Apple Winner
“Her class is never boring!”—That’s just one of the things that students say about Sara Cathey of Rosman High School, named a WYFF News Golden Apple Winner for December 2019.  Congratulations to Ms. Cathey for making learning fun, challenging, and rewarding every day.  
 
TCSEF Creative Classroom Grant Awards for 2020-2021
The following projects totaling over $18,000 have been recommended to be funded for the 2020-2021 year through the Transylvania County Schools Educational Foundation Creative Classroom Grants.  The competitive grants are part of the funding that the Foundation makes available each year to enrich classrooms, provide scholarships, fund student leadership opportunities, and support teacher leadership initiatives.  We appreciate TCSEF’s efforts with the annual Taste of Transylvania fundraiser and the work of the Grants Committee, which this year evaluated 53 proposals.  Recipients will have up to 18 months to use the grant money.  Congratulations to all!
 
Name
School
Award
Title
Colby Guice
BHS
$335.00
Construction Elevations
Jennifer Bolt
RHS
507.70
Twisted Paw Pretzels
Justin Ausburn
BMS
746.16
Expanding Creativity With Desktop Fabrication Tools
Jessica L. Whitmire
BHS
805.00
Class, Grab Your Ball Jars!
Melony Hipp
PFES
350.00
Main Street, PFE:  A Hands-On Economics Project
Laura Smith
RMS, RHS
762.95
The Inspiration Station
Lisa Pauer
BES
265.00
Turing Tumble Mechanical Computers
Cathy Zandecki, Alyse Hollingsworth, Rae Parker
BES, PFE, RES, TCH
1,305.99
Code and Create with Robo Blocks
Renee Brown
PFES
401.00
Weather Tools
Charlene Cali
BES
378.83
Project S.T.E.A.M.
Julie Queen
RHS
528.95
Fluency Matters
Adria Hardy
BHS
270.00
Math Team Resources
Alyse Hollingsworth, Cathy Zandecki, Rae Parker
BES, PFE, RES, TCH
1,063.00
KIBO’s for Kids
Jeff Micchelli
BMS
478.37
Raspberry Pi Projects - Micchelli EC
Deanna Campbell
BES
99.00
Brain Games and Logic Puzzles
Heather Corn
BES
604.53
Building Engineers and Creative Thinkers
Heather Corn
BES
395.77
Bringing Art to the Pre-K Playground
Lauren Koons
BES
415.43
2nd Grade STEAM Task Boxes and Portable Lego Wall
Crystal Holland
RES
304.85
Supporting Diverse Learners
Meredith Guice
BMS
950.41
9 Square in the Air - BMS P.E.
Renee Compton
ALL
650.00
Community, School, and Family - Teaming for Resources
Noelle Fehn
DRS
825.00
Introduction to STEM Field Studies
Jeanne DeJong
BES
257.57
Going Green: Creativity in the Classroom with a Green Screen
Josh Galloway
RMS, RHS
1,090.53
Farm to Fork with Hydroponic Herb Garden
Heather McNeely
RES, RHS
1,900.00
Modeling At The RHS Farm
Cassandra A. Smatana
BHS
733.00
STRENGTH RUNS DEEP
Vera Cubero & Bridgette Whitlock
ALL
1,200.00
Augment Your Reality
Lisa Pauer
BES
459.00
Cozmo A.I. Robots
 
 
For more good news from Transylvania County Schools, please visit us at:
 
Home Page:  www.tcsnc.org ǀ Facebook:  facebook.com/transylvaniaschools
Twitter:  twitter.com/transylvaniasch ǀ Flickr:  flickr.com/tcsnc
Instagram:  Instagram.com/transylvaniaschools ǀ YouTube:  youtube.com/tcsnc
Smartphone App:  Transylvania County Schools on Play Store and iTunes
SoundCloud:  soundcloud.com/transylvaniacountyschools
 
Public Attachments: 
PDF icon Good News Report 1-21-20.pdf
Groups audience: 
School Board

05. Former Students in the Military

 
Strategic Priority
Reason for Consideration
Graduates Prepared for Work, Higher Education and Citizenship
 
Action
 
Excellent Educators
 
Information
X
   Healthy, Safe and Responsible Students
 
Discussion
 
Operations and Support
X
 
 
 
The board wishes to thank the former students from Brevard High School, Rosman High School, and Davidson River School who are currently serving or have previously served in the U.S. Military.  The attached list of names is recognized at every meeting and read aloud twice a year in recognition of Veterans Day and Memorial Day.  Additional names will be included as they are received.   
 
Public Attachments: 
PDF icon Military List 1-21-20.pdf
Groups audience: 
School Board

06. Consent Agenda

 
Strategic Priority
Reason for Consideration
Graduates Prepared for Work, Higher Education and Citizenship
 
Action
X
Excellent Educators
X
Information
 
   Healthy, Safe and Responsible Students
 
Discussion
 
Operations and Support
X
 
 
 
The following items are submitted for consent approval (see attachments):
  1. Minutes of the December 16, 2019 meeting
  2. Minutes of the November 21 and December 16, 2019 closed sessions
  3. Personnel report for January 21, 2020
A motion is in order to approve the consent agenda items.
 
Public Attachments: 
PDF icon Minutes 12-16-19.pdf
PDF icon Personnel Report 1-21-20.pdf
Groups audience: 
School Board

07. School Calendar for 2020-2021

 
Strategic Priority
Reason for Consideration
Graduates Prepared for Work, Higher Education and Citizenship
 
Action
 
Excellent Educators
 
Information
X
   Healthy, Safe and Responsible Students
 
Discussion
 
Operations and Support
X
 
 
 
The recommended calendar for the 2020-2021 school year is presented for information and review.  The proposed calendar was developed by the calendar committee and is closely aligned with the current school calendar in regards to early release dates, a mid-week start for students, and teacher workday dispersal.  Dr. Brian Weaver will review the calendar and answer any questions you may have.  Approval of the calendar will be requested at the next regular meeting on February 17. 
 
Public Attachments: 
PDF icon 2020-2021 DRAFT TCS Calendar Draft Version for BOE Approval January 2020.pdf
Groups audience: 
School Board

08. Annual Financial Report for 2018-2019

 
Strategic Priority
Reason for Consideration
Graduates Prepared for Work, Higher Education and Citizenship
 
Action
 
Excellent Educators
 
Information
X
   Healthy, Safe and Responsible Students
 
Discussion
 
Operations and Support
X
 
 
 
Mr. Terry Andersen of Carland & Andersen, Inc., Certified Public Accountants, will present the Transylvania County Schools Annual Financial Report for the fiscal year July 1, 2018 through June 30, 2019.  Links to the financial report and the auditors’ compliance report are provided below.  Mr. Andersen and Mr. Barger will answer any questions you may have.
 
FY19 Annual Financial Report:
 
 
FY19 Compliance Report:
 
 
 
Groups audience: 
School Board

09. Bond Update & Final Approval of Architect's and CMAR's Contracts

 
Strategic Priority
Reason for Consideration
Graduates Prepared for Work, Higher Education and Citizenship
 
Action
X
Excellent Educators
 
Information
X
   Healthy, Safe and Responsible Students
 
Discussion
 
Operations and Support
X
 
 
 
Mr. Barger will provide an update on the school bond construction projects.
The board attorney will review changes to the architect’s contract and the CMAR’s contract.   
 
A motion is in order to approve the final contract with Clark Nexsen, Inc., for architectural and design services for renovations and additions to Brevard High School, Rosman High School, and Rosman Middle School. 
 
A motion is in order to approve the final contract with James R. Vannoy & Sons Construction Company, Inc., for construction management at risk (CMAR) services for renovations and additions to Brevard High School, Rosman High School, and Rosman Middle School.
 
 
Groups audience: 
School Board

10. FY20 Budget Update

 
Strategic Priority
Reason for Consideration
Graduates Prepared for Work, Higher Education and Citizenship
 
Action
 
Excellent Educators
 
Information
X
   Healthy, Safe and Responsible Students
 
Discussion
 
Operations and Support
X
 
 
 
At its December meeting, the board approved a budget resolution for the 2019-2020 fiscal year.  The North Carolina General Legislature went back into session on January 14.  Mr. Barger will present any new information regarding the FY20 state budget that may have resulted.
 
 
Groups audience: 
School Board

11. Topics for Annual Planning Retreat

 
Strategic Priority
Reason for Consideration
Graduates Prepared for Work, Higher Education and Citizenship
 
Action
 
Excellent Educators
 
Information
 
   Healthy, Safe and Responsible Students
 
Discussion
X
Operations and Support
X
 
 
 
The board will hold its annual planning retreat/work session on Monday, February 3, 2020 at the Morris Education Center beginning at 5:30 p.m.  A light supper will be provided.  The following topics have been suggested for discussion: 
 
Teacher retention
Information from NCSBA annual conference
Budget
School nutrition (outstanding accounts)
Attendance
Bus service to TCH magnet program
NCHSAA realignment
Themes for elementary schools (implementation)
Mental health / day treatment
 
Groups audience: 
School Board

12. School Facility Tours

 
Strategic Priority
Reason for Consideration
Graduates Prepared for Work, Higher Education and Citizenship
 
Action
 
Excellent Educators
 
Information
 
   Healthy, Safe and Responsible Students
 
Discussion
X
Operations and Support
X
 
 
 
As part of its annual budget process, the board typically schedules two days in February to visit schools and evaluate facility needs.  The board may discuss preferences for the 2020 tours.
 
 
Groups audience: 
School Board

13. Superintendent's Update

 
Strategic Priority
Reason for Consideration
Graduates Prepared for Work, Higher Education and Citizenship
 
Action
 
Excellent Educators
 
Information
X
   Healthy, Safe and Responsible Students
 
Discussion
 
Operations and Support
X
 
 
 
Dr. McDaris will give an update on current and emerging educational issues.
 
 
Groups audience: 
School Board

14. Important Dates

 
Strategic Priority
Reason for Consideration
Graduates Prepared for Work, Higher Education and Citizenship
 
Action
 
Excellent Educators
 
Information
X
   Healthy, Safe and Responsible Students
 
Discussion
 
Operations and Support
X
 
 
 
The board will resume its twice-a-month meeting schedule in February 2020.  Meetings will be held on the first and third Mondays of the month at 6:30 p.m. unless otherwise noted. 
 
Jan. 22
Second semester begins
 
 
Jan. 27
WORK SESSION (BUDGET)
1:30 p.m.
MEC
Jan. 30
District Science Fair & Expo
6:30 p.m.
Rogow Room
Feb. 3
PLANNING RETREAT / WORK SESSION
5:30 p.m.
MEC
Feb. 14
Early dismissal – students
12:00 noon
 
Feb. 17
Annual leave – no students
 
 
Feb. 17
REGULAR MEETING
6:30 p.m.
MEC
 
 
Groups audience: 
School Board

15. Public Comment

 
Strategic Priority
Reason for Consideration
Graduates Prepared for Work, Higher Education and Citizenship
 
Action
 
Excellent Educators
 
Information
X
   Healthy, Safe and Responsible Students
 
Discussion
 
Operations and Support
X
 
 
 
The board will provide a second opportunity for public comment. 
 
 
Groups audience: 
School Board

16. Other Items

 
Strategic Priority
Reason for Consideration
Graduates Prepared for Work, Higher Education and Citizenship
 
Action
 
Excellent Educators
 
Information
X
   Healthy, Safe and Responsible Students
 
Discussion
 
Operations and Support
X
 
 
 
An opportunity will be provided for comments and/or other items from board members.
 
 
Groups audience: 
School Board

17. Closed Session

 
Strategic Priority
Reason for Consideration
Graduates Prepared for Work, Higher Education and Citizenship
 
Action
X
Excellent Educators
 
Information
 
   Healthy, Safe and Responsible Students
 
Discussion
X
Operations and Support
X
 
 
 
Pursuant to N.C.G.S. § 143-318.11(a)(3), the board will go into closed session to consult with the board attorney regarding Trawick et al. v. the Transylvania County Board of Education, et al. and Kendrick et al. v. the Transylvania County Board of Education, et al. 
 
A motion is in order to go into closed session.
 
 
Groups audience: 
School Board

18. Action on Closed Session (if any)

 
Strategic Priority
Reason for Consideration
Graduates Prepared for Work, Higher Education and Citizenship
 
Action
X
Excellent Educators
 
Information
 
   Healthy, Safe and Responsible Students
 
Discussion
 
Operations and Support
X
 
 
 
The board will return to open session and take action as needed regarding Trawick et al. v. the Transylvania County Board of Education, et al. and Kendrick et al. v. the Transylvania County Board of Education, et al.
 
 
Groups audience: 
School Board
Source URL: https://transylvania.schoolboard.net/node/5263