Regular Meeting

Dates:

Monday, March 4, 2019 - 6:30pm

The Transylvania County Board of Education will hold a regular business meeting on Monday, March 4, 2019 at 6:30 p.m. at the Morris Education Center, 225 Rosenwald Lane, Brevard. The meeting is open to the public.

Groups audience:

School Board

I. Opening of Meeting

Invocation

Pledge of Allegiance

Call to Order

Welcome

Groups audience:

School Board

II. Business Items

Groups audience:

School Board

01. Approval of Agenda

Strategic Priority		Reason for Consideration
Graduates Prepared for Work, Higher Education and Citizenship		Action	X
Excellent Educators		Information
Healthy, Safe and Responsible Students		Discussion
Operations and Support	X

A motion is in order to approve or revise the meeting agenda for March 4, 2019.

Groups audience:

School Board

02. Public Comment

Strategic Priority		Reason for Consideration
Graduates Prepared for Work, Higher Education and Citizenship		Action
Excellent Educators		Information	X
Healthy, Safe and Responsible Students		Discussion
Operations and Support	X

The board of education, as an elected representative body of the school system, wishes to provide a forum for citizens to express interests and concerns related to the school system. In order that the board may conduct an order meeting while providing an opportunity for input, individuals or groups may be heard by the board in accordance with policy 2310, Public Participation at Board Meetings, or policy 2300, Board Meetings (subsection D.2).

Each month, the first part of at least one regularly scheduled board meeting will be set aside for citizens to address the board through public comment.

A sign-up sheet will be available 30 minutes before the meeting begins for any individual or group to indicate their desire to address the board.

Each speaker will receive 3 minutes to present comments. The public comment session will not exceed 30 minutes total except by majority vote of the board.

The board chair will recognize speakers in the order in which they signed in. Substitute speakers will not be permitted and speakers may not donate any portion of their time to another speaker. If a speaker is unable to present all of his or her information within the specified time limit, the speaker may provide the board with additional information in written form. If an unusually large number of people requests to speak, a majority of the board may decide to reduce the time for each individual or to require the designation of a spokesperson for each group of persons supporting or opposing the same positions. At any time, the board may establish additional procedures to ensure that public comment sessions proceed in an efficient and order manner.

Board members will not respond to individuals who address the board except to request clarification of points made by the presenter.

Except in cases of emergency, information received during presentations will not be acted upon at the time it is received. It will take unanimous vote of the board members present to take action on a presentation considered to be of an unusual or emergency nature at the time it is presented.

Disruptions by any person or persons of a public meeting will be subject to action in accordance with G.S. 143-318.17.

Complaints about the performance of school personnel, implementation of board policy, the quality of the educational program, or school facilities should be submitted initially for a response to the school system official responsible for the program or facility or to the superintendent. The superintendent or designee shall make available policy 2310, Public Participation at Board Meetings, and other relevant grievance procedures to any individual or group submitting a complaint.

The board may choose to offer a second opportunity for public comment at the end of the meeting. Sign-ups will not be required for the second public comment opportunity.

No solicitations will be allowed during public comment.

Groups audience:

School Board

03. Good News Report

Strategic Priority		Reason for Consideration
Graduates Prepared for Work, Higher Education and Citizenship	X	Action
Excellent Educators	X	Information	X
Healthy, Safe and Responsible Students		Discussion
Operations and Support	X

NCWIT Rising Star Award

Mia Hughes, Brevard High School ninth grader and North Carolina School of Science and Mathematics (NCSSM) Stem Scholar, won the 2019 Rising Star Award for the NC Western Region from the National Center for Women & Information Technology (NCWIT). Charlotte Dungan, her NCSSM Computer Science Instructor, recommended Mia for this honor. The NCWIT Aspirations program opens the door to range of support and scholarship opportunities through a variety of programs. Mia will be presented her award at a ceremony in Charlotte on April 6.

Western Region Science and Engineering Fair

Congratulations to the following Brevard High School students for their success at the Western Region 2019 Science and Engineering Fair:

*John Nguyen and Nicole Rideout:

1st place Biological Science A
Highlands Biological Station Award
Best in Biology Award

*Isaiah Lefler:

2nd place Biological Science A
US Navy Award

*Chase Bishop and Fritz Ruppert:

1st place Biological Science B

*Marli Cohen and Ada Weaver:

1st place Earth and Environmental Science

Sabra Freeman and Jon Gibson

3rd place Earth and Environmental Science

*Frank Parsons and Ben Caroway:

1st place Engineering

*Qualified for the state competition

National School Breakfast Week

The week of March 4-8, 2019 is “National School Breakfast Week.” This year’s theme, “Start Your Engines with School Breakfast,” is designed to show the benefits of fueling up for the day with a healthy school breakfast. We encourage everyone to show their thanks to our school nutrition staff who provide nutritious meals to hundreds of children every day.

Social Workers Month

The official theme for this year’s Social Worker Month in March 2019 is “Social Workers: Elevate Social Work.” School social workers confront increasingly challenging issues facing students, families, and communities. Their work in crisis intervention, conflict resolution, and behavior management helps children gain the social understanding needed to find academic success and positive strategies for life. We thank these dedicated professionals for their contributions helping equip children for the future and bringing good to our society.

Music in Our Schools Month

March is “Music in Our Schools Month” nationwide. This month-long recognition is an opportunity to celebrate the many benefits that school music programs bring to students of all ages and the community. At a time when many school music programs are facing budget cuts, we continue to support our music and arts programs. Please join us in supporting music educators for all they do to enrich learning and bring music into our lives.

National Read Across America Day

The National Education Association’s “Read Across America” is an annual reading motivation and awareness program that calls for every child to celebrate reading on March 2, the birthday of beloved children’s author Dr. Seuss. Every year, TCS educators and supporters are invited into elementary classrooms to read their favorite childhood books to students, an event that some describe as their favorite day of the year. As Dr. Seuss says, “You’re never too old, too wacky, too wild, to pick up a book and read with a child.”

For more good news from Transylvania County Schools, please visit us at:

Home Page: www.tcsnc.org ǀ Facebook: facebook.com/transylvaniaschools

Twitter: twitter.com/transylvaniasch ǀ Flickr: flickr.com/tcsnc

Instagram: Instagram.com/transylvaniaschools ǀ YouTube: youtube.com/tcsnc

Smartphone App: Transylvania County Schools on Play Store and iTunes

SoundCloud: soundcloud.com/transylvaniacountyschools

Public Attachments:

Good News Report 2019-03-04.pdf

Groups audience:

School Board

04. Former Students in the Military

Strategic Priority		Reason for Consideration
Graduates Prepared for Work, Higher Education and Citizenship		Action
Excellent Educators		Information	X
Healthy, Safe and Responsible Students		Discussion
Operations and Support	X

The board wishes to thank the former students from Brevard High School, Rosman High School, and Davidson River School who are currently serving or have previously served in the U.S. Military. The attached list of names is recognized at every meeting and read aloud twice a year in recognition of Veterans Day and Memorial Day. Additional names will be included as they are received.

Public Attachments:

Military List 3-04-19.pdf

Groups audience:

School Board

05. Consent Agenda

Strategic Priority		Reason for Consideration
Graduates Prepared for Work, Higher Education and Citizenship		Action	X
Excellent Educators	X	Information
Healthy, Safe and Responsible Students		Discussion
Operations and Support	X

The following items are submitted for consent approval (see attachments):

Minutes of the February 14, February 18, and February 22, 2019 meetings
Personnel report for March 4, 2019
Appointment of Leigh Anne McJunkin as school treasurer for Davidson River School, pursuant to N.C.G.S. 115C-448(a). Mrs. McJunkin is serving as interim office support at DRS.

A motion is in order to approve the consent agenda items.

Public Attachments:

Minutes 2-14-19.pdf

Minutes 2-18-19.pdf

Minutes 2-22-19.pdf

Personnel Report 3-04-19.pdf

Groups audience:

School Board

06. School Calendar 2019-2020

Strategic Priority		Reason for Consideration
Graduates Prepared for Work, Higher Education and Citizenship		Action	X
Excellent Educators		Information	X
Healthy, Safe and Responsible Students		Discussion
Operations and Support	X

The recommended calendar for the 2019-2020 school year is presented for review and approval. This year’s calendar committee was comprised of parents, teachers, and a high school student representative. Draft calendars were taken back to each school where feedback was gathered. The proposed calendar is closely aligned with our current school calendar in regards to early release dates, a mid-week start for students, and teacher workday dispersal. Dr. Brian Weaver will review the calendar and answer any questions you may have. The draft calendar is attached.

A motion is in order to approve the recommended school calendar for 2019-2020.

Public Attachments:

TCS Draft Calendar Pending BOE Approval_2019-2020.pdf

Groups audience:

School Board

07. Policy

Strategic Priority		Reason for Consideration
Graduates Prepared for Work, Higher Education and Citizenship		Action	X
Excellent Educators		Information
Healthy, Safe and Responsible Students		Discussion	X
Operations and Support	X

Policy 4220, Student Insurance Program, was accepted as first-read information on February 18. The board debated a proposed change from requiring insurance for students who participate in sports to strongly recommending insurance for students who participate in sports. Mr. Alan Justice has provided the attached insurance information. Mr. Justice and Dr. Brian Weaver will answer any questions you may have.

The board may take action on policy 4220.

Public Attachments:

Policy 4220_revised.pdf

2018-19 Mandatory LOW -6AJXS Sch of Ben NC LOW - 1700_K12_ SOB.pdf

CAT ACCIDENT Enr App 6ASPX - NC Middle School - wSports OR AllStudNoSports.pdf

Groups audience:

School Board

08. Annual Financial Report 2017-2018

Strategic Priority		Reason for Consideration
Graduates Prepared for Work, Higher Education and Citizenship		Action
Excellent Educators		Information	X
Healthy, Safe and Responsible Students		Discussion
Operations and Support	X

Mr. Terry Andersen of Carland & Andersen, Inc., Certified Public Accountants, will present the Transylvania County Schools Annual Financial Report for the fiscal year July 1, 2017 through June 30, 2018. The financial report and the auditors’ compliance report to the board are attached for your review. Mr. Andersen and Mr. Barger will answer any questions you may have.

Public Attachments:

TCS FY18 AFR.pdf

Transylvania County Board of Education 2018 Compliance.pdf

Groups audience:

School Board

09. Offer to Purchase Right-of-Way

Strategic Priority		Reason for Consideration
Graduates Prepared for Work, Higher Education and Citizenship		Action	X
Excellent Educators		Information
Healthy, Safe and Responsible Students		Discussion	X
Operations and Support	X

On February 18, the board reviewed an offer by the North Carolina Department of Transportation (NCDOT) to purchase a right-of-way at Brevard High School for a 10’ wide concrete sidewalk connecting the current sidewalk in front of the new gym and the driveway closest to Gallimore Road. The amount of the offer is $3,160 (the equivalent of $40,000 per acre). G.S. § 115C-518(b) allows the board to deal directly with NCDOT when dedicating property for rights-of-ways for roads, sidewalks, and utilities. Therefore, the requirements to declare the property surplus, offer to the commissioners, etc., are not required. The board postponed action on the offer pending answers to the two questions listed below and clarification regarding the project’s potential impact on bond construction. Mr. Barger will provide an update.

Is there a possibility of adding lights along the sidewalk?
Will there be bollards at either end to prevent cars from accessing the sidewalk?

The board may take action on the offer at this time.

Public Attachments:

BHS right-of-way purchase 2019.pdf

Groups audience:

School Board

10. FY20 Budget

Strategic Priority		Reason for Consideration
Graduates Prepared for Work, Higher Education and Citizenship		Action
Excellent Educators		Information	X
Healthy, Safe and Responsible Students		Discussion	X
Operations and Support	X

The board has begun reviewing local current expense and capital outlay draft budgets for the 2019-2020 fiscal year. In February, the board held school facility tours to evaluate and prioritize capital needs. Norris Barger will present updated documents for review and discussion (see attached) and report any new information from the state.

Public Attachments:

FY20 fund 2 changes_2-26-19.pdf

FY20 LCE budget_2-26-19.pdf

FY20 capital needs_2-26-19.pdf

FY20 lottery & fund balances_2-26-19.pdf

Groups audience:

School Board

11. Superintendent's Update

Strategic Priority		Reason for Consideration
Graduates Prepared for Work, Higher Education and Citizenship		Action
Excellent Educators		Information	X
Healthy, Safe and Responsible Students		Discussion
Operations and Support	X

Dr. McDaris will give an update on current and emerging educational issues.

Groups audience:

School Board

12. Central Services Summer Schedule 2019

Strategic Priority		Reason for Consideration
Graduates Prepared for Work, Higher Education and Citizenship		Action
Excellent Educators		Information	X
Healthy, Safe and Responsible Students		Discussion
Operations and Support	X

The 2019 summer schedule for central services and other administrative offices is presented as information. Forty-hour work weeks consisting of four 10-hour days will begin on Monday, June 17 and end on Friday, August 9. Offices will be open 7:00 a.m. to 5:00 p.m. Monday through Thursday and closed on Fridays. Offices also will be closed on Thursday, July 4, for the Independence Day holiday. The regular five-day schedule will resume on Monday, August 12. The summer calendar is attached.

Public Attachments:

Summer Schedule 2019.pdf

Groups audience:

School Board

13. Important Dates

Strategic Priority		Reason for Consideration
Graduates Prepared for Work, Higher Education and Citizenship		Action
Excellent Educators		Information	X
Healthy, Safe and Responsible Students		Discussion
Operations and Support	X

The superintendent will recommend that the board schedule a special meeting in late April to approve the budget request for FY20. The annual budget request must be submitted to the county commissioners by May 1 each year.

Mar. 18	REGULAR MEETING	6:30 p.m.	MEC
Mar. 22	Teacher workday
Apr. 5	Early release - students	12:00 noon
Apr. 8	REGULAR MEETING	6:30 p.m.	MEC
Apr. 15-19	Spring break
May 6	REGULAR MEETING	6:30 p.m.	MEC
May 7	TCAE “Friends of Education” Banquet	6:00 p.m.	Rogow Room
May 20	REGULAR MEETING	6:30 p.m.	MEC
May 27	Memorial Day holiday
June 3	REGULAR MEETING	6:30 p.m.	MEC
June 6	Last day – students; early release	12:00 noon
June 6	DRS Graduation	10:00 a.m.	DRS
June 7	BHS Graduation	6:00 p.m.	Brevard Music Center
June 8	RHS Graduation	10:00 a.m.	Brevard Music Center
June 17	REGULAR MEETING	6:30 p.m.	MEC

Groups audience:

School Board

14. Public Comment

Strategic Priority		Reason for Consideration
Graduates Prepared for Work, Higher Education and Citizenship		Action
Excellent Educators		Information	X
Healthy, Safe and Responsible Students		Discussion
Operations and Support	X

The board will provide a second opportunity for public comment.

Groups audience:

School Board

15. Other Items

Strategic Priority		Reason for Consideration
Graduates Prepared for Work, Higher Education and Citizenship		Action
Excellent Educators		Information	X
Healthy, Safe and Responsible Students		Discussion
Operations and Support	X

An opportunity will be provided for comments and/or other items from board members.

Groups audience:

School Board

III. Adjournment

Groups audience:

School Board